December 16, 2010 at 7 p.m.
Brentwood, CA 94513
CALL TO ORDER: Chair Rodrigues called the meeting to order at 7:09 p.m. He requested that we all keep our servicemen and servicewomen in mind and in our prayers this holiday season.
ROLL CALL: Present were Chair Ernie Rodrigues, Vice Chair Blythe Lind, Commissioners Lanny Brown, Eileen Hofstadt and Alyssa Madden. Staff members present were: Craig Bronzan, Director; Poldina Scherff, Recreation Manager; Roger Stromgren, Park/Maintenance Manager; Barry Margesson, Park/Maintenance Supervisor; Sue Barry, Recreation Supervisor; Tammy Homan, Management Analyst; Edie Keller, Administrative Supervisor and Linda Stadlbauer, Administrative Assistant II.
CITIZEN COMMENTS: NONE
7. ACTION ITEM: Approve staff recommendation related to use of City facilities.(C. Bronzan)
Guest speakers then came forward; the consensus was that they all support the staff recommendations and appreciate the effort that has gone into the policy making process.
In addition, Sash Migay, president of East Diablo Youth Soccer League (EDYSL) is in support of a weighted draft for their competitive teams where they would get a large portion of the first draft choices due to the size of their organization.
Mike Rainsford with AJAX United East Bay (a youth soccer organization), had several concerns with the proposed draft. They are concerned that there might not be consequences for EDYSL or PONY if they use the reserved fields for competitive sport activities instead of the intended recreational use. They agree that all competitive leagues should be treated the same. They are satisfied with the plan to at least get some of the field usage for their organization, and are not in favor of a weighted draft.
Paul Slay, with PONY, informed the Commission that although their organization is very similar to Little League, it differs in that Little League has a major and a minor league whereas PONY has a BLAST league for the older children. In BLAST, the reason that the 50% of the teams are from out of Brentwood is because there are not enough members at that age level from within the City. PONY does not agree that BLAST should be splintered off as a competitive league vs. a recreational league. He is in favor of having a weighted draft.
Jason Saude, of the Delta Dawgs, a competitive traveling softball team, agreed with the definition of recreational leagues, and therefore disagreed that BLAST should be considered recreational. He pointed out that they are a traveling team, same as the Dawgs, and that they do cut players from the team and should not be included in a weighted draft, should that be the direction we are going.
Brian Daubin, of the NorCal Titans, agree with staff’s definition of a recreational league, and that recreational leagues should have a priority in field usage. They feel that that the weighted draft policy would not be good, as it encourages an organization to over-sign a great quantity of players and therefore sacrifice the quality of the program. If organizations that have recreational and competitive components, such as PONY and EDYSL, are given a priority in a weighted draft for field use, they will have an advantage in that the lines between competitive and recreational are not clear when it comes to actual field use, and it is not feasible for staff to monitor the actual groups that are on the fields 100% of the time. Also, the Titans have played against BLAST, and that league is very competitive, not recreational.
Abel Ordaz, manager of the Delta Diamondbacks, agrees with staff’s definition of recreational league but feels that competitive and recreational leagues both have value to the community and that they should have equal weight when it comes to the draft process.
Chair Rodrigues then asked the Commission for comments and questions. These included;
The Commission feels that it is the combined responsibility of sports organizations and the City to work cooperatively towards providing quality recreation programs for residents.
Commissioner Hofstadt felt that we should not select one organization over another as better, or larger, or older. These measures would exclude emerging new interests and restrict participant options, and historically other communities have tried this form of weighted draft only to find that some groups have falsely stacked participant numbers in order to have a greater draft priority. She also expressed the thought that, although a draft is the only fair way to distribute limited space, if we choose to use a weighted draft with organizations such as PONY and EDYSL, which have combined recreation and competitive divisions, it would not be feasible to police recreational use vs. competitive use on the fields. Therefore, we will have to rely on the groups to be honest in their use of field space, and any complaints of misuse will be forwarded to the organizations’ respective boards.
Per Craig Bronzan, wording of the MOU would include verbiage regarding misrepresentation of the organization by registering recreation teams when competitive is actually being played and that it would be grounds for disbanding the MOU.
Commissioner Brown inquired about whether other groups would receive field space time if PONY and EDYSL are given priority. Craig Bronzan responded that other organizations would receive time, but that it is our intention to give PONY and EDYSL priority. Other teams would get time, perhaps just not their preferred time. He was also concerned about the organizations drafting for recreational team field time, but actually putting competitive leagues on the fields instead. One of his questions was; if Little League came to town, where would they fit into the new priority list? Craig Bronzan responded at Level 5. All other organizations, such as the Titans and Dawgs and Diamondbacks, would still be able to rent fields using the draft, but would not have the priority of use that a MOU would give to PONY and EDYSL.
Vice Chair Lind felt that we might use the weighted draft for non-recreational leagues by taking into consideration how many recreational teams they have. She felt that new programs would always have the potential to grow and therefore be able to have more choices the following year. One idea might be to base picks on the number of teams as a group.
Commissioner Madden stated that there is justification for PONY and EDYSL’s recreational leagues to receive priority based on the number of children served, but that the competitive leagues/travel teams associated with both groups should not, as they are very competitive and comparable to other competitive organizations who have traveling teams. She is not in favor of the weighted draft.
Chair Rodrigues felt that hi-comp is important because it stems from the next level after recreational, but believes that recreational programs should still come first in Brentwood. He believes that with open communication and cooperation, we will be able to make it work and supports the staff recommendation.
All agree that recreational programs are our priority.
The Commission thanked the audience and speakers for their input. This item, if approved, will be brought to the City Council for approval on January 11, 2011.
Motion to approve item 7 of Scheduled Matters, with clarification about the exact definition of “weighted draft” and research on whether or not it works for other cities.
6. DISCUSSION ITEM: Joe Seavey with GameTime will be doing a presentation on Special Needs Play Equipment (B. Margesson/J. Seavey)
Commissioner Brown thanked the Commission for the time together, and that 15 years is a great experience and it’s good to look around town and see all the good that we have done together.
Chair Rodrigues thanked the Commission and staff for so many good years working together, and for their friendship and support. He looks forward to the new challenge of working on the Senior Club board in the new year.
REQUEST FOR FUTURE AGENDA ITEMS:
of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513