CALL TO ORDER: Chair Lind called the meeting to order at 7:02 p.m.

ROLL CALL: Present were Chair Blythe Lind, and Commissioners Eileen Hofstadt and Alyssa Madden. Staff members present were: Craig Bronzan, Director; Poldina Scherff, Recreation Manager; Roger Stromgren, Park/Maintenance Manager; Barry Margesson, Park/Maintenance Supervisor; Mac Kaiser, Recreation Supervisor; Edie Keller, Administrative Supervisor and Linda Stadlbauer, Administrative Assistant II.

PRESENTATION(S): Vice Mayor Steve Barr swore in the newly appointed Park and Recreation Commissioners, Sandra Myers and Bruce Mulder. Chair Lind presented Ernie Rodrigues with a recognition plaque for his service as Park and Recreation Commission Chair in 2010.

CITIZEN COMMENTS: NONE

CONSENT CALENDAR:
1. Approve minutes of regular meeting of December 16, 2010
2. Accept Division Quarterly Report and Recreation Manager project status report. (P. Scherff)
3. Accept Parks Division monthly report. (B. Margesson)
4. Accept Landscape Division monthly report. (A. Wanden)
5. Accept Maintenance Division monthly report. (M. Azamey)
 Motion to approve items 2-5 of Consent Calendar.
Motion: Hofstadt
Second: Madden
Ayes: 5
Noes: 0

 Motion to approve Item 1 of Consent Calendar with amendment to wording of the December 16, 2010 Minutes’ Item 7’s motion; remove ““with clarification about the exact definition of “weighted draft” and research on whether or not it works for other cities””, and replace with “as recommended by staff”. Also, to clarify paragraph 12 sentence 3 word 1 to read “Commissioner Brown” instead of “he”.
Motion: Hofstadt
Second: Madden
Ayes: 3
Noes: 0
Abstain: 2

SCHEDULED MATTERS:

6. ACTION ITEM: Approve the Eagle Scout project to install a flag pole at Sunset Park. (B. Margesson)
Eagle Scout Travis Cook presented his proposal to install a flag pole and a light at Sunset Park. He proposes to be done by March 9, 2011. The exact installation location will be determined by staff. The estimated cost is $5000, which Travis will raise through his fundraising projects. The only future cost to the City will be for replacement flags.

 Motion to approve Item 6 of Scheduled Matters.
Motioned: Madden
Second: Hofstadt
Ayes: 5
Noes: 0

7. INFORMATIONAL ITEM: Informational Report on Recreational Summer Camps. (B. Gary)
Poldina Scherff presented the staff report.

8. ACTION ITEM: Approve the revised Diving Board Rules and forward to City Council to accept and file. (M. Kaiser)
Mac Kaiser explained that, with the need to replace the original signage, staff is taking the opportunity to update the signs to more accurately reflect changes in policies, procedures and public attitude on what is safe, and not safe.

Suggestions from the Commission resulted in changes to the wording of the “Diving Board Rules”:

Change #1 – to opening statement, second sentence: “”Please observe the diving boards (add the words) “in use” and decide if you can safely participate.”

Change #2 – to Rule 1: Change the order of the sentence to read; “Open swimming in the diving area is prohibited unless diving boards are closed.”

Change #3 – to Rule 3: Change wording to read; “Dives or jumps must be performed facing forward using only one bounce, off front of board to middle of pool”.

 Motion to approve Item 8 of Scheduled Matters with changes.
Motioned: Madden
Second: Myers
Ayes: 5
Noes: 0

9. ACTION ITEM: Election of Officers. (E. Keller)
Edie Keller reminded the Commission that Blythe Lind will assume the Chair position, and we need a nomination for Vice Chair. Commissioner Hofstadt nominated Alyssa Madden.

 Motion to approve Item 9 of Scheduled Matters to elect Commissioner Madden as Vice Chair.
Motioned: Hofstadt
Second: Myers
Ayes: 5
Noes: 0

10. ACTION ITEM: Approve adding a tree sub-committee and approve changes to existing sub-committee assignments for 2011. (E. Keller)
Roger Stromgren informed the Commission that adding a tree subcommittee will fulfill a requirement for the “Tree City USA” Program to which we are applying. It is a national program sponsored by the Arbor Day Foundation in cooperation with the USDA Forest Service and the National Association of Foresters, which recognizes cities with effective, ongoing community forestry programs. The subcommittee will also be involved in assisting City staff in rewriting the City’s Tree Ordinance and Urban Forest Guidelines. Commissioners Hofstadt and Myers volunteered for the tree subcommittee.

New appointees for Park and Recreation Subcommittees:

Tree Subcommittee: Hofstadt and Myers
Park/Facility Naming Subcommittee: Mulder and Lind
Brentwood Senior Citizens Club, Inc. Liaison: Lind for January, February, March and April, with Alternate of Myers. Myers for May through December, with Alternate of Lind.
Parks and Recreation Appeals Board: Madden and Lind
Youth Commission (liaison): Mulder, with Alternate of Hofstadt
Veterans Park Memorial Element: Hofstadt and Myers
Recreation Division Liaisons: Hofstadt, with Alternate of Lind
Agriculture Park and History Center: Hofstadt, with Alternate of Madden
Windsor Way Park Expansion: Madden, with Alternate of Hofstadt
Empire Avenue Park: Lind and Myers
Palmilla Park/Marsh Creek Park North/Marsh Creek Park South: Lind and Myers
Summerset Park: Hofstadt and Mulder
Portofino Parks: Myers and Madden
Vineyards at Marsh Creek: Hofstadt and Madden
McClarren Park – Phase 2: Hofstadt and Lind
Egret Park: Lind, with Alternate Myers
Scortino Ranch: Hofstadt, with Alternate of Mulder

 Motion to approve Item 10 of Scheduled Matters to accept new subcommittee assignments.
Motioned: Lind
Second: Madden
Ayes: 5
Noes: 0

STAFF COMMENTS
Poldina Scherff advised the Commission that baseball season begins in February. Also, that Oak Meadow fields are closed for maintenance from January 31 through April 9.

Mac Kaiser informed the Commission that the comp pool is open for Masters and Lap Swim starting February 1. Liberty High School will begin their practices on February 7. Approximately 2/3 of the current part-time staff will be returning for the season, and we will be accepting job applications to fill approximately 30 new positions. The Aquatic Center will be open for weekends beginning May 1, and open for the summer beginning June 1. There will not be Spring Break or Tot Time Swim Sessions this spring due to low enrollment. A Jr. Swim Instructor program has been added.

Roger Stromgren informed the Commission that the Parks and Trails Map, in draft form, is currently in the Engineering Department for review. It will show current and proposed trails. As there is some confusion as to ownership of the trails regarding maintenance, any inquiries can be directed to Linda Stadlbauer for clarification. He also advised the Commission that there have been a couple of trees along the trail that have recently been removed due to their deteriorated condition. They were very large, and presented a falling danger to residents.

Edie Keller informed the Commission that the Lighting Integration Software will be going live next week. It will allow us to automatically program lighting times for our fields.

COMMISSIONER COMMENTS
Commissioners Hofstadt requested Barry Margesson, Park/Maintenance Supervisor, bring any Eagle project proposals, not just those in the parks, to the Commission in the future. She also inquired about the reaction to the field use MOU issue that had been brought to the Commission in December 2010. Poldina Scherff responded that there is some dissension between the different groups, and that staff is still working out the details.

Commission Myers expressed her pleasure at being back with the Commission.

Commissioner Mulder expressed his enthusiasm to be working with the Commission.

Chair Lind welcomed the new Commissioners. She inquired as to the status of the special needs play equipment project that has been discussed at the last couple of meetings. It was agreed that this item would be placed on the request for future agenda items for the February 2011 meeting.

REQUEST FOR FUTURE AGENDA ITEMS:
Discuss proposed park sites and details for special needs play equipment installation. Commission will need report from staff with list of parks that are scheduled to be renovated and what funds are available this year.

Add Carmel Estates Park and appointed Commissioners to Subcommittee List for February. meeting.

ADJOURNMENT
Meeting was adjourned at 8:36 p.m.