|REGULAR MEETING MINUTES
July 19, 2001 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER: Meeting was called to order by Chairperson Karen Rarey at 7:04 p.m.
ROLL CALL: Present were Chairperson Rarey, Vice Chairperson Jan Melloni, Commissioner Lanny Brown, and Commissioner Scott Shepherd. Commissioner Jeff Cowling was absent. Others present were Poldina Scherff, Recreation Services Supervisor; Tammy Homan, Administrative Secretary; Craig Bronzan, Director of Parks and Recreation; Ken DeSilva, Park Services Manager; Mac Kaiser, Recreation Services Supervisor; Sue Barry, Recreation Services Supervisor; and Janet Hansen, Park Planner.
CITIZEN COMMENTS: No citizen comments.
1. Approve minutes
of regular meeting of June 28, 2001.
Items 1, 3, 4, 5, 6, 7 and 8 were accepted. Vice Chairperson Melloni had a question regarding Item 2. She directed her question to Mr. DeSilva regarding equipment for the parks that had not arrived yet. He did not have a definite date yet for the arrival of the equipment. Commissioners then proceeded with scheduled matters.
Item No. 9 Discussion
of camps provided by the City (S. Barry/P. Scherff/M/Kaiser)
Item No. 10 Discussion
of sign-up list for Park & Recreation Commissioners to sign up for
specific parks during the planning process (C. Bronzan)
· Centex Trailhead
- Jeff Cowling and Jan Melloni
During the process of making these assignments Commissioner Cowling arrived at 7:30 p.m.
There also was discussion of possible funds available through grants for the Centex Trailhead and Mr. DeSilva reported he has met with the California Conservation Corps and they are definitely interested in doing the installation. Ms. Hansen gave a complete rundown on all the parks, their size and locations. She also gave estimated construction times and what is planned to be included in these parks.
Director Bronzan indicated that for those assigned to the Carlisle Park (Chairperson Rarey and Vice Chairperson Melloni) that there is a meeting they should attend. Ponderosa Homes likes the idea of neighborhood meetings and City Council wants staff there as well as members of the Commission. This is the park designated for a dog park and the neighborhood then will be able to ask questions, not only of the developer, but also of the Commissioners and staff. The meeting is set for Wednesday August 1, at 7:00 p.m. in City Council Chambers.
At this point Commissioner Cowling had arrived and was informed the assignments given him. He agreed to them after a brief run-down by Chairperson Rarey.
Item No. 11 Discussion
of Trails Subcommittee (J. Hansen)
There was a question on the focus of the Bicycle Subcommittee and Ms. Hansen said they will focus mainly on transportation issues of bicycling. There will also be a representative on the Trails Subcommittee from the Bicycle Subcommittee. This person will represent the recreational side of bicycling. Bicycle Subcommittee will work more on bike lanes and the guidelines for becoming a Bicycle Friendly Community and the potential safe routes to school. .
Director Bronzan clarified that the big picture goals of the Trails Subcommittee is that in this years CIP they have allocated $385,000 to spend on trails. He is looking at the Trails Subcommittee to make the recommendation on what trails in town they build. The Bicycle Subcommittee by having a representative would be representing bike interests, but in talking to bike enthusiasts, basically they want striped bike lanes on roads. They see themselves more in an engineering capacity for the roads.
Ms. Hansen said there will be a bike person who will report back to the bike people, what the Trails Subcommittee is doing, and the Trails Subcommittee reports to the Parks and Recreation Commission for final decision. Recommendation will be made to the Commission from these entities. Vice Chairperson Melloni indicated a desire to serve on this committee as well as Commissioner Cowling. The question was asked who would be the staff person and Director Bronzan said it would be Ms. Hansen.
Director Bronzan directed them to the CIP Budget showing that they not only have the $385,000 but $1,200,000 to spend on trails over the next five years. This does not include developer funds or grants. It would include paying for bridges and all aspects of the overall Trails Plan. Ms. Hansen said it would also include any matching grants that Karen Wahl would keep them informed of throughout the planning and implementation of the Trails Plan. Chairperson Rarey then said she felt that Commissioner Cowling and Vice Chairperson Melloni should serve on this committee. Ms. Hansen asked if the commissioners had any other groups that should have representation on the subcommittee. Jogging clubs were suggested as a possibility.
Director Bronzan asked them for the number of people they would like to have on the committee, give him a number and he will help to fill out with representatives. They should be Brentwood residents and would like to move quickly on this committee. The committee can work with City Engineer on costs. It was decided to try for seven initially, and if they need more later can come back and fill out to nine members. Vice Chairperson Melloni mentioned trail access to schools should be represented. Staff will contact the schools and get back to them on who will serve with them from the various groups.
Director Bronzan reported he has just received the information that Edna Hill is planning on doing some type of formal dedication of the Edna Hill Gymnasium on Friday, August 24, and Commissioners will be getting an invitation to the event.
CITIZENS COMMENTS: None
Chairperson Rarey has asked for a grand opening to help with the community and Director Bronzan said that there will be a grand opening and he will ask the Parks and Recreation Commission to be a part of that. He will ask each developer to kick off parks with a grand opening ceremony.
Comments that Garin Park and Orchard Parks are almost done. Mr. DeSilva said earliest opening for Orchard will be mid-August, but most probably into September. He comments how nice it is to now get these parks to the stage where they are close to opening. Part of Pultes north park will be done soon. Grupe Park and Skate Park coming along well, going to have a lot of facilities coming on line very quickly.
Commissioner Cowling asked about the B.A.N.C. bus tour. Director Bronzan said he had emailed the City Manager and he said it could not be moved to August, so they will run without the Parks and Recreation Commissioners in July. Those who are not going to the conference in Monterey can go on the B.A.N.C. tour and Mr. DeSilva and Ms. Hansen will be their tour guides.
Vice Chairperson Melloni asked about barbecue. She is willing to have it at her house. Families will be invited. The date of August 18 was decided on with a noon start time. It will be posted as a social engagement and no action will be taken. Vice Chairperson Melloni will e-mail Art Commissioners and invite them also to the event.
REQUEST FOR FUTURE
Commissioner Brown asked how the Liberty Gym is coming. Director Bronzan said there have been some problems and it looks like January or February. Agreement now being worked out with the Brentwood Union School District now that there will be two gyms. The Parks and Recreation Dept. will not programs at the Edna Hill Gym until the end of September. In renewing agreement they have suggested that at Bristow, Parks and Recreation Department will not plan any events for Thursday nights and the School District will have all of their evening activities planned on Thursdays. Then at Edna Hill, will not program anything for Tuesday, so will have Edna Hill four nights a week.
Chairperson Rarey asked Mr. DeSilva about the plans for the Park/Creek Clean Up Day. He reported he is working on the liability form, it will be noticed in the Activities Guide for advertisement. He has already contacted the County Coordinator for supplies, such as good litter bags, etc. Chairperson Rarey said Kiwanis has said they may be able to provide lunch. Mr. DeSilva said Tim Taylor would also like to get the Youth Commission involved in the project. Director Bronzan suggested Mr. DeSilva could be invited to be a speaker at Kiwanis and speak about the project.
Grand opening of the Highway 4 Bypass. Chairperson Rarey wanted to know what is the projected date for this at the present time. Director Bronzan said City Manager said now back to November or December as best case. Director Bronzan said also said they are checking on whether there will be bikes allowed on the Bypass.
ADJOURNMENT: Chairperson Rarey adjourned the meeting at 8:12 p.m.
Betty Jo Whincup
of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513