|REGULAR MEETING MINUTES
January 24, 2002 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER: The
Meeting was called to order by Vice Chairperson Jan Melloni at 7:04 p.m.
Chairperson Karen Rarey was absent as a result of illness as reported
by Director Bronzan.
ROLL CALL: Vice Chair
Jan Melloni, Commissioners Jeffrey Cowling, Lanny Brown and Ernie Rodrigues.
Vice Chairperson welcomed Commissioner Rodrigues, saying it was great
to have a new member after several months of only four commissioners.
She stated that she was truly looking forward to working with him.
At that time Commissioner
Rodrigues gave a brief summary of his background and how he and his wife
finally decided to move to the Summerset area. He has a very extensive
background in city activities as well as sports activities. He has received
many awards statewide as well as in the Livermore area. He expressed his
gratitude for being a member of the Commission. He is currently State
President of the California Association of Park and Recreation Special
Others present were
Craig Bronzan, Director of Parks and Recreation Department, Janet Hansen,
Park Planner and Ken DeSilva, Park Services Manager.
Item No. 1 Approve minutes of regular meeting of December 20, 2001
Item No. 2 Accept staff report from Park Division (K. DeSilva/B. Margesson/J.
Item No. 3 Accept staff report from Recreation Services Supervisors (S.
P. Scherff/M. Kaiser).
Item No. 4 Accept CAPRCBM Guidelines Brochure (C. Bronzan)
Item No. 5 Accept draft of Brentwood Creeks Survey from U.C. Berkeley
moved to accept the Consent calendar, Commissioner Cowling seconded the
motion, motion carried.
Item No. 6 Use of Equipment/ animals in City Parks (K. DeSilva)
Mr. DeSilva said this is in reference to inflatable jump equipment and
such animal uses as pony rides and petting zoos and people requesting
to use these in the park system for various events. This was so that there
would be rules and guidelines for the users as well as the vendors of
this equipment. There was a discussion of the $250 fee for turf damage
and explanation of when this would be necessary, such as warm summer months.
Also as to whether the charge would be to the vendor or the user. Mr.
DeSilva summarized the rules and regulations for the commissioners, and
ask if the commissioners were comfortable with them as outlined. Vice
Chairperson Melloni asked if these rules applied to the Corn Fest, he
said yes, they would. He read a letter from Tom Gregory of Got A Party,
as to what he felt should be considered in placing inflatable jump equipment
in parks, as well as rules for petting zoos or pony rides. There was some
further discussion of the fee and how the figure was arrived at by the
Parks Manager. Commissioner Cowling suggested that they check with the
City of Oakley since during the Almond Festival they had a petting zoo
and pony rides at OHare Park. Mr. DeSilva said he hadnt but
would check into it with the City of Oakley. Commissioner Rodrigues discussed
how Livermore parks handled this type of event when they have the rodeo.
Discussion of whether animals should be allowed in the city parks, no
requests have been received up to this time. Mr. DeSilva suggested wait
and see what requests and types of requests are received in the future.
Commissioner Cowling commented that the parks are there for the enjoyment
of the people and as far as the rules are followed they should not be
unusually restricted. Commissioner Brown expressed concern if park was
brand new, would the jumping structures create more damage on a newer
park than on an older one? Mr. DeSilva did not believe so, by the time
the Park Department takes a park over the grass has been in the ground
close to 6 months and quite well established. Vice Chairperson Melloni
asked how long it takes the park to recover after the Corn Fest? Mr. DeSilva
said it depends on the weather, how hot it is, water is turned off prior
to the event, then aerated and watered down well after and it recovers
quickly. Vice Chairperson Melloni asked if prices would be higher based
on amount of the park used for an event. Mr. DeSilva said no, the thought
was that if a person wants to reserve a park, they would fill out the
form and guidelines would be attached. Fees could be adjusted for larger
events. Director Bronzan said that the Department would be bringing back
an item to discuss sporting events and other types of events and what
will be allowed in each park, depending on parking space and size of park.
They will consider a fee schedule for each type of event or usage of the
parks in the city.
Mr. DeSilva then asked
about sound equipment usage in the parks, should there be a noise permit
required for groups bringing in sound equipment? Discussion of this issue
and explanation of the current rules and recent revision by the City Council
of the noise ordinance. This is currently regulated by permit and if an
event exceeds what is allowed in the permit and a police officer measures
this they could be cited and lose the permit. Director Bronzan said that
they plan to revise rules and regulations park by park and will bring
these recommendations back to the Parks and Recreation Commission and
then to the City Council for final approval. Mr. DeSilva then said last
item to be worked on will be the penalties for violation of the proposed
rules. Discussion of portable toilets and restrooms in the parks. The
Vice Chairperson asked for a motion on the proposed rules and regulations
to be sent on for City Council consideration. Commissioner Brown moved
to approve them as presented, Commissioner Cowling seconded the motion,
Item No. 7 Urban Tree
Guidelines - Final Draft (K. DeSilva)
Mr. DeSilva explained the changes to the original draft being a result
of the previous meeting with the Commission and the RRM presentation,
and further meetings with the Design Review Committee, Public Works and
this version a cleaned up version. The final draft will have
photographs, and concentrating primarily on street trees, but could be
used in different settings. He described the changes to the originally
presented document, and went over other pertinent areas for those interested
in planting trees, or those trees already planted in the Brentwood area.
Mr. DeSilva explained that this if approved, will be a living document,
but tree species can and will be changed depending upon when they become
available. After some questions and discussions with the commissioners,
Mr. DeSilva also said this document would be available to developers and
homeowners. It could also be available on a web site. Commissioner Cowling
moved that the Tree Guidelines be approved as presented and sent on to
the Planning Commission for acceptance, Commissioner Brown seconded the
motion, motion carried.
Item No. 8 Park Naming
Sub-Committee Report (K. DeSilva)
Mr. DeSilva said that the Park Naming Sub-Committee has met, one of the
members, Commissioner Brown was present at the meeting and submitted their
results on four different parks. The parks discussed at the meeting were
City Park, Arboretum Park, Heritage Park and Park on Balfour and Griffith.
Recommendations were that City Park remain the same name as everyone knows
it as that park. Some discussion of origin of the park, and the family
that donated the park to the city, the Sanford family. One other suggestion
from staff was not to change now since the park is currently undergoing
considerable upgrading and improvement. The next park was Arboretum Park,
formerly Pultes North Park, Mr. DeSilva then deferred to Commissioner
Brown on this park. Commissioner Brown wanted to name this the Blue
Goose after a packing shed that used to be in that area. Some discussion
of this idea, and Mr. Bronzan suggested that there will be other parks
coming up soon that will also be closer to the area where the Blue Goose
packing sheds were. Designs could be incorporated into plans for a park
as it was being developed if they wished to wait and use this name later
on. Other names suggested would be Farmers Park or Pioneer
Park. Ms. Janet Hansen suggested that the commission look into the
book written by Kathy Leighton, Footprints in the Sand, which
is quite an accurate history of the area, and lots of ideas for background
information for naming these parks. It was decided to take this back to
the sub-committee and look at the book and try for other names to bring
back to the Commission. Heritage Park will also be referred back to the
sub-committee. For the last park on Balfour and Griffith, the suggestion
of the Family Aquatic Complex, or Family Aquatic Complex Neighborhood
Park. Recommended to keep the name City Park and the Arbor View at this
time as a placeholder before brining back a recommendation for City Council
action, and send the last two back to the sub-committee for further discussion.
Item No. 9 Discussion
of workshop with Director of Finance and Information Systems
regarding CIP Budget (C. Bronzan).
Director Bronzan said that Pam Ehler, Director of Finance and Information
Services, would like to meet with the Commission. She would like to come
to the Commission in a workshop to discuss the park projects that allows
the Commission to have input on the list of parks that will be coming
up for consideration and discussing priorities. Some of these parks are
in phases and the staff and Finance Director will needs the Commissions
recommendations as whether these are appropriate phases or should they
be switched. Ms. Ehler would like to come before the Commission on March
28, in the form of a workshop from 6:00 to 7:00 p.m. just prior to the
regular meeting at 7:00 p.m. At that time Ms. Ehler could give the Commission
all of the highs and lows, discuss the projects and get the Commissions
feedback at that time. Food and soft drinks will be brought into the meeting
so that they can go immediately into the regular meeting directly after
the workshop. Director Bronzan said if that date and time are workable,
then with a motion it can be scheduled. Motion made by Commissioner Cowling
that the workshop be scheduled at the above mentioned time and date, Commissioner
Rodrigues seconded the motion, motion carried.
Item No. 10 Earth
Day Tree Planting Update (K. DeSilva)
The city will be receiving in late April, tree seedlings through a grant
and want to arrange to have a community planting day. They will be getting
plant containers, potting soil and setting up the nursery at the sewage
treatment plant where there is space for the project. Mr. DeSilva has
already contacted some parties and has verbal commitments to assist in
the planting. They will also have Boy Scouts, Girl Scouts and some schools
involved in participating in the planting project. They will, however,
need enough people trained to show others how to plant the trees and would
like any of the commissioners to help. The Parks Department will show
them beforehand how to plant the trees and then they can help the volunteers.
There will be about 500 trees and will be planted in the containers because
they are so small at this time. Ultimately they will go out into parks
and landscaping projects. Discussion of whether a barbecue could be held
in conjunction with this event. Discussion of coordinating this event
with the Fun Run which will be held earlier that same day. There will
be an update on this event next month to see what kind of commitments
have been secured and hope commissioners will be able to bring in volunteers
also at that time.
Item No. 11 Request
for Commissioners to meet with staff and pool user group(s).
Director Bronzan explained for the benefit of the new Commissioner Rodrigues
the swim teams involved. The Terrapins are a U. S. Swimming Team, who
use a lot of different pools in the area. Many are Brentwood residents
and are using the Aquatic Center currently sharing with the Aqua Knights
and the Dolphins. The Terrapins are looking for a long-term agreement
on fees. A fee study is currently on going for the department. There is
also a disagreement on whether or not a lifeguard should be present at
all times when the team is practicing. Brentwood requires a lifeguard
and the Terrapins would like a waiver on this issue. Therefore a meeting
has been set for Tuesday, January 29, 2002 at 12:00 Noon, and pizza will
be brought into the meeting so it will be a working lunch. He was wondering
one or two of the commissioners would be able to attend the meeting. Director
Bronzan discussed some of the issues for the commission. Commissioner
Brown and Rodrigues will go to the meeting and represent the Commission,
meeting will be at the Directors office.
Item No. 12 Consideration
for date for retreat/workshop. (C. Bronzan)
Director Bronzan said as a result of a meeting he had recently with the
upcoming Chairperson, Jan Melloni, and also the fact that Commissioner
Rodrigues comes into the Commission bringing many years of experience
to the Commission he would like to set up a day for an informal retreat.
The reason for the retreat would be a chance to discuss how things are
going, things they might like to change, etc. to find a half-day or evening
to talk about where they are, what they like to do and possible changes
in agenda or anything else on an informal basis. Vice Chairperson suggested
they could meet at her house, or suggestion was Pulte Park at the Gazebo
or the Tech Center. Date discussed in March, requested commissioners email
ideas to Director Bronzan or Vice Chairperson Melloni. Discussion of also
possibility of getting a city van to do a park tour. Date of March 9,
a Saturday was proposed. The retreat should not cover more than 6 hours
Item No. 13 Election
of Officers (C. Bronzan)
Director Bronzan explained that when this commission was formed the bylaws
state that the Vice Chair would automatically become the chair. Therefore,
Vice Chairperson Melloni automatically becomes the new Chairperson. The
next item then would be to nominate a new Vice Chairperson, whoever would
like this position would then move up to Chairperson next January. Commissioner
Rodrigues abstained, Commissioner Cowling indicated a desire to be considered,
and was nominated by Commissioner Brown, nomination seconded by Chairperson
Melloni, and no further nominations heard. Commissioner Cowling was duly
elected the new Vice Chairperson for the upcoming year.
Commissioner Brown asked a question of Director Bronzan regarding the
new gym, since it is college level size he wondered if it could be considered
for inviting college teams to play there. Discussion of having a Brentwood
College Basketball League, including such towns as Brentwood, Moraga and
Stockton. Director Bronzan said he would look into and also that the Libertys
High School Gym, which is even bigger.
said he had been approached as well as Director Bronzan by the East Bay
Regional Park District on wanting to present their tax issue. They had
already approached the City Council and Commissioner Rodrigues has suggested
they should have come to Park and Recreation Commission first. Director
Bronzan said they have apologized for this and do want to come on February
28 and has a short video presentation on Measure K on the March ballot.
Second question by
Commissioner Rodrigues asked if on Prop 40 the Commission has supported
this issue on parks and recreation. Director Bronzan said they will have
both these issues on the February agenda.
said he had gone for a tour of the youth center in Concord with a group
and took some photos, so he has some digital photos if the commissioners
would like to see them he can show them on an overhead. The youth center
is on Galaxy Way in Concord, near Hwy #242. He said it is a very nice
center, has boxing, wrestling, after school tutoring for students and
in the process of expansion so it will eventually be 30,000 square feet.
This was through an endowment and funds from the developer Hoffman who
contributes a lot of money. He has already promised an East County Youth
Center that they are proposing to build in Brentwood.
Comments by Commissioner
Cowling on the skate park and said it looks like they are following the
Ms. Hansen reported
that the City of Brentwood has been awarded a $47,000 plus grant for trees
at Sunset Sports Complex, and an additionally have been recommended to
the board, for a $50,000 grant for the playground ADA accessibility and
recycle content play equipment and such for City Park Playground. This
will help with Sunset and City Parks. There is some other grant projects
on-going which should also add to these projects and she also mentioned
assistance has be offered by architects to do plans and budgets. Again
reminded to come Saturday to the City Park Planning at 10:00 a.m. Grupe
looking at March opening of their new park.
Director Bronzan described
a small area that is designated for a park south of Balfour and west of
Fairview, it is a small area, and may be left as a green space or rose
garden or sculpture garden, open to suggestions. Commissioner Rodrigues
said that most Summerset residents like this as an open space. Director
Bronzan suggested that Summerset residents take this on as a project,
plant trees, etc. and Ms. Hansen could assist them in planning.
REQUEST FOR FUTURE
Update on Earth Day Tree Planting
Slide Show by Jeff Cowling on Youth Center
Update on retreat
Melloni closed the meeting at 9:02 p.m.
Betty Jo Whincup