|PARKS & RECREATION
REGULAR MEETING MINUTES
February 28, 2002 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER: Meeting
was called to order by Chairperson Jan Melloni at 7:05 p.m.
ROLL CALL: Commissioners
Lanny Brown, Jeff Cowling, Ernie Rodrigues and Karen Rarey all present
along with Chairperson Jan Melloni.
Others present were
Director of Parks and Recreation Craig Bronzan, Janet Hansen, Park Planner
and Ken DeSilva, Park Services Manager.
Parks 2002 - Measure K Ballot Measure presentation by East Bay Regional
Park District (T. Mickelson).
Chairperson Jan Melloni introduced Mr. Tom Mickelson for a presentation
on the aforementioned ballot measure. Mr. Mickelson gave a background
on the history of the East Bay Regional Park District. The District was
formed in 1934 and was originally formed to serve the East Bay between
Oakland, Berkeley and San Leandro, and over time has annexed most of Alameda
County and in 1961 annexed Contra Costa County with the exception of the
far East County. In 1981 far East County was annexed, and at the time
of the annexation they did not implement a tax transfer. Therefore, no
tax revenues have come into the East Bay Parks Regional District. Mickelson
went on to explain the tax revenue distribution until l988 and other revenues
and propositions since that time. There are no tax revenues coming into
the East Bay Regional Park District from East County, only sources of
revenue from lighting and landscape assessment district. Rate has been
kept flat for last 11 years. However in past two years the cost to operate
the regional trails and parks in East County has exceeded revenues and
has been that way ever since. Revenues in current ballot measure essential
to continue and maintain the regional trail system. Mickelson listed all
of the trails and parks included in this measure. He then presented a
video tape explaining the need for the measure and the parks system involved
in the measure. He explained that the existing East Bay Regional Park
District cost was approximately $360 million, at todays prices (if
you could obtain the land) the cost would be $1 billion. Comments were
all positive on the proposed measure. There is a Sunset clause
after 12 years. Much more expansion and plans included in the measure
also. After a question and answer period, Mr. Mickelson thanked the Commission
for being able to give his presentation.
Concord Youth Center,
Power Point Presentation by Commissioner Jeff Cowling.
Commissioner Cowling presented a slide show of a tour that he, Senator
Torlakson, and the Mayors of Brentwood, Oakley and Antioch attended of
the Concord Youth Center. Other dignitaries also present on the tour.
He described the reason for the tour was to look at the facility with
the idea in mind that a donor has agreed to build the facility for approximately
$3 million, and what is now needed is an endowment fund for operating
expenses. Senator Torlakson envisions a facility similar to the Concord
Youth Center, and which is why the tour was conducted. He showed slides
of the current facility and what it plans for expanding the current center.
The slides featured wrestling, boxing, karate, a gymnasium, and places
to study and do home work. Commissioner Cowling said he would envision
more outdoor activities and fields for different outdoor sports as well
as the wrestling, boxing and karate. He said there is a meeting on this
proposed facility for Brentwood at the Council Chambers on March 14 at
4:00 PM. Anyone interested is welcome to attend. Chairperson Melloni asked
what this type of system costs to operate. Commissioner Cowling thought
it would cost approximately $250,000 per year. Questions and comments
on the proposed youth center, Proposition 40 could provide these funds
for operating the facility.
AGENDA REVIEW: No
changes or additions.
Commissioner Rarey asked that Items 1, 2, 3 and 6 be pulled from the Consent
Calendar. No one else had any questions. Motion to approve Items 4,5,7,
Item No. 1. Approve
minutes of regular meeting of January 24, 2002.
Commissioner Rarey asked for clarification of the Item #8 Subcommittee
meeting, she was present at the Subcommittee meeting, but absent at the
regular Parks and Recreation Commission meeting. Motion to accept Item
1, the Minutes of the Regular Commission meeting. Commissioner Cowling
seconded the motion, motion carried.
Item No. 2 Accept
the staff report from the Parks Division (K.DeSilva/B.Margesson/J. Hansen)
Commissioner Rarey reports she received a telephone call regarding the
tot lot that was having the sand removed, but does not see it anywhere
in the report. Mr. DeSilva responded that it was just done today.
Item No. 3 Accept
staff report from Recreation Services Supervisors (S. Barry/P. Scherff/M.
Commissioner Rarey wished to comment that unfortunately, she was not able
to attend the Bike Subcommittee, but reported that Mike, from the Bike
Subcommittee did fill her in on the meeting. She was able to request a
letter from the Mayor to include a statement that he does ride a bike
around town, and does use it for business. Commissioner Rarey does have
pictures of the Mayor on his bike, and can include them with the article
for the Bike Friendly application. Commissioner Rarey noted
that she has the next Bike Subcommittee meeting and future meetings on
her calendar. Ms. Janet Hansen confirmed that the next meeting will be
on March 14th at 3:30 PM, and invited Commissioner Rarey to either bring
the information to the meeting or give it to her ahead of time. Ms. Hansen
can then include it on the Bicycle Friendly City application.
Motion to accept Item #3.
Item No. 6
Play equipment update (J. Hansen)
Commissioner Rarey commented that although she would have loved to have
been able to attend this event, there is another big event that same day
and all officials in town were invited. This event is the Highway 4 Bypass
Grand Opening and Safety Fair. Commissioner Rarey was very disappointed
that the commissioners were not asked what date would be convenient for
them. Ms. Hansen said that Grupe Homes has taken the lead on the scheduling
since it is their event. Grupe had submitted three dates, one was in March
which was too early to allow the maintenance crew to have the park prepared,
the next date was April 6th, the date the commissioners are all at the
CPRS Conference, and then the date of April 13th. April 13th was the only
date when there could be representation from the Park & Recreation
Commission, and staff. Discussion was held on consideration time/date
change for Grupe. The Commission asked Ms. Hansen to speak with Grupe
and ask if they could consider a date of either April 14th, April 20th,
or April 21 and return to Commission with their response. Commissioner
Cowling at this point inquired as to what is happening with Orchard Park.
He was wondering if K&B will be doing some type of event for that
park. Director Bronzan confirmed that K&B is working on scheduling
an event. Motion that Ms. Hansen get back to Grupe and ask to move the
Grand Opening dates to Sunday, April 14th, Saturday April 20th, or Sunday
Item No. 9 Play equipment update (J. Hansen).
Ms. Hansen presented plans and samples of materials for new and more innovative
play equipment for older children. She has been meeting over the past
month or so with representatives of play equipment companies. She stated
that if there are particular lines of equipment that the Commission is
especially interested in she will be very happy to schedule those representatives
to come to the Commission and do a full presentation at a later date.
She also suggested scheduling a tour of parks where the new equipment
and play elements are in use. She would like to combine a tour of the
play equipment, to a dog park tour which the Commission never had an opportunity
to do because of scheduling conflicts. A slide presentation was conducted
along with sample material from which the equipment was constructed. Discussion
was held regarding the materials and pictures of completed equipment.
Water features and various color features were also displayed and discussed.
Director Bronzan suggested that when the Commission attends the CPRS Conference
in April they check out play equipment and colors, and bring back business
cards from representatives of the equipment should they like further information.
Item No. 10 Set date
for tour of dog parks and play equipment (J. Hansen)
Ms. Hansen asked the Commission if they wanted to wait until after the
conference to schedule a tour of parks including a tour of dog park. She
reported that the best case scenario for completion of the dog park is
in the Spring of 2004. Ms. Hansen explained the reasons for the time involved
in completion of the park, which much of the delay was due to completion
of Sandcreek Road. Commissioner Cowling suggested that the tour be scheduled
for the following week after they return from the conference. There was
discussion of whether the tour could be later in afternoon when daylight
is longer into evening, perhaps later into May. Discussion on using a
City van, and Ms. Hansen will plan for food and the tour schedule. Date
of May 11th was set as tentative date, with start time at 8:00 AM and
continuing as an all day event. The tour will include visiting parks and
dog parks in San Jose, Oakland and San Rafael. Ms. Hansen asked the Commission
to let her know if there is a scheduling conflict, otherwise she will
plan for the May 11th.
Item No. 11. Commissioner
confirmation/assignments for park sub-committees (J. Hansen)
Ms. Hansen reported that she has gone through minutes of previous meetings,
and with so much going on and new parks coming in, she wanted to take
this time to consolidate all the subcommittee assignments and make sure
everyone is aware of their particular park sites, and if they feel any
adjustments need to be made. Also, since one Commissioner is no longer
on the Commission, and one new Commissioner has been added, assignments
will have to be adjusted accordingly. A discussions were held regarding
the following; Centex Trailhead and grant applications. This park remains
with Commissioners Cowling and Melloni; Brentwood Park (Pulte) South Park,
with Commissioner Brown and Commissioner Rodrigues; Brentwood Hills (Shea
Homes) Park, with Commissioner Brown and Commissioner Rodrigues; Boulder
Ridge (Brookfield Homes) Unit 4 Park and Boulder Ridge (Brookfield Homes)
West Park, both assigned to Commissioner Cowling. Balfour Road Family
Aquatic Complex Neighborhood Park, Commissioners Melloni and Rarey, regarding
design development construction. RRM is working on this park and will
be brought before the Commission soon. City Council has requested some
changes which are now being planned. Construction documents should be
ready by the end of the year. Suncal, AKA Deer Ridge, has been before
the Commission once, (has had several names, now Suncal out of business).
It is not sure who will build the park since villages are now being sold
off to other builders, which include Morrison, K & B, Grupe and others.
This park is assigned to Commissioners Brown and Melloni. Ponderosa Homes
Neighborhood Park, with dog park element, Commissioners Melloni and Rarey;
Lyon Homes (Yamanaka) Neighborhood Park, Commissioners Brown and Rarey;
and Empire Ave. Elementary School Neighborhood Park, no plans yet and
no commissioners assigned. Blackhawk (Fairview Avenue) Neighborhood Park,
had not been assigned, now assigned to Commissioner Rodrigues; Pulte Rose
Garden Neighborhood Park, smaller parks and one larger park, assigned
to Commissioners Cowling and Rarey. Sunset Sports Complex, assigned to
Commissioners Brown and Melloni and they have attended subcommittee meetings
on this park, and March 12th it will be before the City Council. Peter
Arnold has provided proposals to move forward with construction documents
and Ms. Hansen will take a couple of options to City Council on this park.
It will be decided whether or not to do construction documents in phases
or all at once. Centex Montelena Park, just rough concepts at present,
Commissioners Melloni and Rodrigues are assigned to this park. City Park
Redesign, have had some community meetings on this park, has been to Commission
and to City Council and will be utilizing Proposition 12 per capita funds
in addition to three grants which were applied for this project. A $50,000
grant was awarded, and commissioners have been notified that it is recommended
for $25,000 for rubberized playground safety surfacing. This park assigned
to Commissioners Rarey and Brown. Chairperson Melloni asked if they are
keeping in mind any kind of art for this park? Ms. Hansen said there as
been no decision as yet since there is no design concept as of yet. This
was the reason for the recent community meeting. Chairperson Melloni asked
that when this subject comes up, if the art design could be kept in mind.
Ms. Hansen responded that they definitely could. Both Ms. Hansen and Director
Bronzan discussed other plans and ideas in progress with grant applications
for this park. At this point Commissioner Rodrigues asked Director Bronzan
for a tour of these park sites, Director Bronzan said that is on the agenda
for March 9th. Last park to be discussed was the Mission Peak/Amber Park
which is a new subdivision close to Empire School Park near Lone Tree.
Mission Peak is the developer, Amber Park the name of the subdivision.
Commissioners Rodrigues and Cowling volunteered for this park. Ms. Hansen
said that it is not on the list, but a grant application is in for acquisition
for part of the Griffith parcel, along Mission Creek where Deer Creek
and Marsh Creek and Sand Creek all come together. Also, another grant
that is being worked on for habitat restoration, trails, and educational
elements in this area. She reported that Dr. Griffith seems to be receptive
to this grant application. This is currently in four phases with acquisition
of property, grants, etc.
Item No. 12 Discussion
of agenda items/tour for Commission retreat scheduled for March 9, 2002
Director Bronzan said he plans to meet with the Commission at 9:00 a.m.
on March 9, 2002. They will meet and go to Brentwood (Pulte) Park. The
Commission was asked to bring warm clothes in case of weather change.
This will be a time to discuss issues, one will be rules and decorum and
procedures for City meetings. Director Bronzan will make copies of the
rules and procedures for all the Commissioners. The tour plans are for
coffee, discussion, lunch and touring parks and projects in the afternoon.
Total time will be approximately 9:00AM to 3:00 PM. Director Bronzan will
send out the agenda, and asked if anyone has ideas they want to discuss
to e-mail items to him to add to the agenda. There was a suggestion to
bring a digital camera to take pictures of parks and possibly add to the
Citys web page.
Item No. 13 Verbal
update on Marsh Creek survey (J. Hansen)
Ms. Hansen gave an update on the Marsh Creek survey. The survey went out
to 2,000 residents of Brentwood. Responses are requested by March 6th,
and then sent back to doctorate student for tabulation. Ms. Hansen will
give an update at the March meeting as to how many responses were received.
Item No. 14 Verbal
update on Arbor Day Tree Planting (K. DeSilva).
Mr. DeSilva has secured a site for the tree planting. This will be where
the nursery and the tree planting will take place, and where they will
be having the nursery. This location is behind Homecoming Park, near the
Citys old water treatment plant. This will be a good location as
they have access to water source, and a nice flat area with some shade
for younger seedlings. He will be meeting with the delta gardeners who
have expressed interest in helping with the planting. Currently, he is
looking for help at the different staging areas that would include working
with volunteers to show them how to plant the trees. They will have approximately
500 seedlings. Liberty High School has also expressed interest in helping.
Commissioner Rarey suggested a Jan Callaghan who sets up volunteers, who
get credit for volunteer hours for community service. Jan works at the
High School. The event is also in the Activities Guide, and DeSilva and
commissioners to bring Scouts or anyone else interested in assisting.
Director Bronzan gave everyone a copy of response he had as a result of
the meeting held with the Terrapin Swim Team. Commissioners Brown and
Rodrigues represented the Commission at this meeting. He e-mailed this
report to the Commission, but gave a brief report to the full Commission.
The Terrapins made their case for what they would do to satisfy the Citys
request for a lifeguard, but staff and commissioners felt it still does
not provide the same level as a lifeguard at the facility. Also, they
were given the option to go to the City Council and request a subsidy,
this is what the group will do. Director Bronzan will be going before
the City Council in April with all their costs. Discussions were held
of issues involving the pool. Costs of the pool are approximately $756,000
to operate, and revenues are $200,000. The City is presently subsidizing
approximately $550,000 for the pool.
Update on Computerized
Maintenance Management System (CMMS)
Director Bronzan explained the new Computerized Maintenance Management
System (CMMS), and to the fact that any requests for services, whether
internally or staff or other parts of the city, will all be assigned through
work requests. He states it is rather a stressful time at present for
some of the staff but will give much more accountability and justification
for the things that they do. Building maintenance has now moved into the
Parks and Recreation building and is now starting building maintenance
on the same program. This should go live by July 2002. In approximately
3 weeks to a month, if anyone wishes to come by he will take them to the
Park trailer and show how the maintenance program works, and how work
is assigned, etc.
Update on Urban Forest
Director Bronzan said that the document sent by the Commission to the
Planning Commission has been approved, and made a couple of suggestions
on how to make the document a little more user friendly. Two of the four
Planning Commissioners said that this is the finest piece of work that
has come out of the City since they have been on the Planning Commission.
So, the Planning Commission sent back compliments to the Park and Recreation
Commission, and to the staff. This will now be sent to the City Council
to be accepted. Recommendation has been to accept this document and allow
the Parks and Recreation Director to make any changes on trees, and other
related items that are necessary.
Update on Building
East Bay Capacity for Agricultural and Open Space Conservation
Director Bronzan said there is a Building for East Bay Capacity for Agriculture
and Open Space Conservation meeting tomorrow in Pleasanton which he will
be attending. He said they had held a spot for him because of the good
reports they have been receiving on what is happening in the parks and
trails, and open space development that is occurring in Brentwood. This
is a workshop for people from Alameda and Contra Costa Counties to get
together in Pleasanton and talk about what people are doing for preserving
agriculture and open space, etc. He will bring an update at the next meeting.
Update on Heritage
High School design/landscape
Director Bronzan reported that Liberty Union High School District is getting
to the final design of their high school number three. Staff is working
with the high school to enlarge their pool from 25 meters to 50 and the
community bathhouse. He states that they are working with the guidance
of the City Attorney so this can be accomplished, and also utilizing developers
funds. He also reported on other enlarging and improvement aspects for
the gym, track and football field. Ms. Hansen is working on planting,
so that trees will be of good height by the time they are needed by approximately
2005. Mr. DeSilva will be working with the youth and teaching them how
to plant, trim and care for the trees. The School District is very interested
in these plans.
Also, discussed were
other future plans for Cowell property and the power point demonstration
that was given to visiting dignitaries. He also discussed the upcoming
issue of the Contra Costa Times with its section on Living in Brentwood.
He then showed the power point program the City is using for new visitors.
Commissioner Rarey also reported on the Mayors report of the event
and felt that the visitors were impressed.
Commissioner Brown asked Director Bronzan about the floor in the gym at
Liberty High School. He wanted to know if it was ready for traffic. Director
Bronzan said it was not ready, but will let him know when it is and will
take a tour of the new facility.
commented on the fact that the Livermore Skate Park has all the related
problems with unruly users of the Livermore Park. They will have to fence
it and put guards around the park. He thought the Mayor handled everything
in Brentwood very well. He also said he will not be able to attend the
CPRS Conference since he is scheduled for some heart surgery. This will
the first conference he will have missed in many years. All of the Commissioners
said they would be thinking of him.
discussed Highway 4 Bypass Safety Fair that will be held on April 13,
from 10:00AM until 4:00 PM. She has spoken to several groups, including
the senior group which will be putting out a newsletter. There will be
a grandparent - grandchild look-alike contest, so they can stop by during
the day and have photos taken with choices being made at the end of the
day. There will prizes at the event. Commissioner Rarey has also spoken
to the Art Commission which agreed to do the Italian Street Art, and will
be going to the Youth Commission who will be asked to be in charge of
the Porta Potty or Commode race. The Mayors and other dignitaries will
be riding the motorized porta potties at the event. Commissioner Rarey
asked the Commissioners for any other safety types of events they might
like to participate in for the Highway 4 Bypass event. They could possibly
do something to raise money for grant fund and scholarship fund. Space
is free for participants. Director Bronzan said this Commission could
always help the Youth Commission with their project.
reported on the Art For Arts Sake which the Art Commission
is hosting in May. This will be a street fair for art, which will lure
local artists, the high school and other local schools to participate
in exhibiting art. The fair will be on Oak Street by Caps Restaurant
to the alleyway just before Chevron, and on First Street from the Wine
Store to just before the Fire Station. The parking will be closed off,
but not the streets. They are hoping to get local restaurants involved.
Contacts will be Art Commissioner, Mary Hannigan and/or Sue Barry. She
then said that October 12th and 13th will be A Day in the Park,
at the City Park. This will be a wine and cheese, and art fair. There
will be entertainment, the event will be free. Vendors will be brought
in from all over the country similar to those held in Walnut Creek and
Lafayette. She reported that the Art Commission is also bringing in a
Film Festival and Melodrama later in the year.
REQUEST FOR FUTURE
Commissioner Rodrigues complimented the Commission and said they are a
real joy to work with and thanked them for the privilege of working with
them. Chairperson Melloni said she felt the Commission is lucky to have
him and his wealth of experience.
Melloni adjourned the meeting at 9:40 p.m.