|PARKS & RECREATION
REGULAR MEETING MINUTES
March 28, 2002 at 7:00 PM
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER: Meeting
was called to order by Chairperson Jan Melloni at 7:19 p.m., following
the CIP workshop.
ROLL CALL: Chairperson
Jan Melloni, Vice Chairperson Jeff Cowling, Commissioners Lanny Brown,
Ernie Rodrigues and Karen Rarey all present. Others present were
Craig Bronzan Director of Parks and Recreation Department, Janet Hansen,
Park Planner and Ken DeSilva, Park Services Manager.
AGENDA REVIEW: No
changes or additions.
Commissioner Rarey requested to pull Item 1, and Commissioner Cowling
requested that Items 8 and 10 be pulled.
Item No. 2 Accept
staff report from Parks Division (K. DeSilva/B. Margesson/J.Hansen)
Item No. 3 Accept staff report from Recreation Supervisors (S. Barry/P.
Item No. 4 Trail Closure at Sand Creek Road update (C. Bronzan)
Item No. 5 Accept Guidelines Newsletter - Spring 2002 (C. Bronzan)
Item No. 6 Accept Grupe/Walnut Park Grand Opening Date (J. Hansen)
Item No. 7 Accept revised concept plan for Balfour Road Park (J. Hansen)
Item No. 9 Update of Meeting Rules and Procedures (C. Bronzan)
Item No. 11 Accept resiliency in action news to use information
Commissioner Brown moved to accept Items 2 through 7 and Items 9 and 11.
Commissioner Rarey seconded the motion, motion carried.
Item No. 1 Approval
of February 28, 2002 Minutes.
Commissioner Rarey stated that the minutes reflect she did not attend
the Bike Subcommittee, but that the Mayor did not fill her in
on the Bike Subcommittee. She said that she was in a meeting with the
Mayor that day, and that Mike from the Subcommittee came by
and informed her of the subcommittee meeting. That was her only change
to the minutes of the February 28, 2002 meeting. Commissioner Rarey moved
to accept Item No. 1 with this correction, Commissioner Cowling seconded
the motion, motion carried.
Item No. 8 Accept
Spring to Life Fun Run flyer. (M. Kaiser)
Commissioner Cowling asked Mac Kaiser, Recreation Supervisor why the course
was changed this year. Mr. Kaiser explained the changes were due to construction
and explained the new route, which he showed to the Commissioners. New
maps were passed out to the Commissioners. The run will take place on
April 27 starting at the City Park. Dogs will be allowed on leash. Next
year he hopes to coordinate the run with the Safety Fair. Commissioner
Cowling moved to accept the Spring to Life Fun Run flyer,
seconded by Commissioner Brown, motion carried.
Item No. 10 Approve
Letter of Support for competitive grant process in distribution of Prop.
40 bond act funds (C. Bronzan).
Commissioner Cowling requested information and clarification on how the
events are going to take place with the grant money. Director Bronzan
said that the purpose of the letter, which he will describe fully in Item
#15, was an outgrowth of a meeting he had attended last week along with,
Ms. Hansen, Park Planner and Ms. Karen Wahl, Grants Administrator. The
meeting attended was the Bay Area Open Space Council, of which the City
of Brentwood is now a member. This is a consortium of members who are
interested in preserving open space and agricultural around the Bay Area.
This came up as a result of the passing of Proposition 40. Director Bronzan
further explained the Letter of Intent and difference between competitive
and per capita grants. There will have to be shown a need for the money
on a competitive basis. A discussion was held regarding grant writing
to acquire funds. Also mention was the fact that Brentwood has an excellent
grant writer in the person of Karen Wahl. The Bay Area Open Space Council
will be working to see that Proposition 40 funds are allocated in a fair
manner. A discussion was held regarding funds available at this time in
Brentwood from Proposition 40. Ms. Hansen then explained some of the grants
which she and Ms. Wahl are currently working on. Commissioner Cowling
moved to support the Letter of Intent for supporting the competitive grant
process in distribution of Proposition 40 bond funds, Commissioner Brown
seconded the motion, motion carried.
Item No. 12. Discussion/recommendation on concept design of Deer Ridge
Park (Sun-Cal Development/J. Hansen).
Ms. Janet Hansen, Park Planner introduced John Nicol, of Nicol & Associates,
Landscape Architects who will present the concept design for the Deer
Ridge Park. The preliminary design has already been presented to Commissioners
Melloni and Brown who are the primary commissioners assigned to this park
project. The full concept is now prepared and was presented by Mr. Nicol.
He gave a full description of the layout of the park location and Nicol
& Associates design plans for the area. The Commissioners commented
on the concept, Commissioner Rarey suggested a gate or entry for the office
park to utilize fitness trail and picnic benches. Some discussion of this
feasibility between Mr. Nicol and Commissioner Rarey and others. Since
office park is not scheduled to come into completion for 4 or 5 years,
Ms. Hansen suggested that the gate or entry to park be a condition for
the office park. He then mentioned the options of pony/mustang or bronco/colt
ball fields. Also batting cages were in the concept plan. Locations for
each type of facility along with parking, picnic tables and childrens
play areas all discussed. Restroom locations and fountains were discussed
along with location of pet stations and water availability for pets as
well as people. Commissioners objected to an area for a batting machine
and cage located close to homes due to the noise. A suggestion was made
by the Commissioners to move these items closer to school and away from
residences. Also, a suggestion was made to flip soccer fields or design
in a different direction than shown on plan. A discussion was continued
on the need for batting cages. Director Bronzan suggested that park staff
discuss batting cages with PONY Baseball as to their need in the park.
Commissioner Cowling felt the concept was very good. All the commissioners
thanked Mr. Nicol for the presentation. Commissioner Brown moved the approval
of the park plan, keeping in mind the commissioners suggestions
as to an office park entrance, batting cages and hard courts. Commissioner
Cowling seconded the motion. Motion carried.
Item No. 13. Verbal
update on Tree Planting (K. DeSilva).
Mr. DeSilva, Park Services Manager presented updated information to the
commission. He has received calls from groups wishing to participate.
Tree seedlings will be on their way by April 15; there will be 500 seedlings.
A discussion was held regarding options for replacement seedlings for
the oak seedlings. Mr. DeSilva stated that the high school will be advertising
to their students the need for assistance in the planting. The planting
will be at 9:00 AM, and will coincide with the Fun Run, Commissioners
are invited to assist in the planting.
Ms. Hansen said they
will be receiving 100 Big Leaf Maples, 100 California Sycamores, 100 Coast
Live Oaks, and 100 Coast Redwoods, and the additional 100 available are
Maples, Coast Redwoods, or Western Redbuds.
Item No. 14. Verbal
update on regional youth center project (J. Cowling/C. Bronzan).
Director Bronzan said there was a recent meeting on the youth project,
and Commissioner Cowling reported that this is the first meeting he has
attended where there is some strong momentum building. Next meeting scheduled
for May 2, at 5:00 PM and is to create a subcommittee of City Parks and
Recreation staff to discuss the construction cost estimate, and create
a memorandum of understanding to bring to the next City Council meeting.
Representatives are from Antioch, Oakley and Discovery Bay, and there
is a sense of strong commitment to the project. Director Bronzan commented
that Senator Torlakson is involved in the planned project and there are
$260,000,000 in the Prop. 40 funds for youth programs in heavily urbanized
areas. If this area got only 3% that would be $7,000,000. The Memorandum
of Understanding would then be between the cities of Oakley, Brentwood,
Antioch, and the unincorporated areas to build a youth center. Director
Bronzan feels this is a very positive feature to have all the cities working
together. He said the Mayor is looking at some property near the Lone
Tree area that could be utilized. A discussion was held regarding the
area with the commissioners. They will report back on future activities
as the project progresses.
Item No. 15. Update
on open space conservation/Bay Area Open Space Council meetings (C. Bronzan/J.
Director Bronzan reported that last month he attended a meeting in Pleasanton
on Building East Bay Capacity for Agriculture and Open Space Conservation.
He attended the meeting with Karen Wahl, Grants Administrator, Janet Hansen,
Park Planner and Mitch Oshinsky, Community Development Director; a copy
of the agenda was distributed to the commission. As a result of this meeting
he discovered that there are a number of agencies working together in
the Bay Area for grants and do not go against each other,
but work in collaboration. He discussed the meeting and the goals the
group has to preserve open space. Following up on this meeting he found
Brentwood could join the Bay Area Open Space Council, at the cost of $500.
When approved by the City Manager, the City joined and attended the first
meeting at the Presidio, San Francisco. Brentwood has been very favorably
mentioned by the group for their efforts in open space planning, agricultural
preservation and creek revegatation. One of the three who attended the
meeting in San Francisco will attend all future meetings.
Commissioner Rarey expressed her various concerns about the Grupe Park.
She said it is being used as a dog park and patrons are not using pet
station bags. Mr. DeSilva said he has been following up on her concerns,
and will continue his follow-up. Director Bronzan said they will notify
the Police Department since there is a leash law. Commissioner Rarey stated
the problems generally start after work around 5:00 to 6:00 PM.
apologized for not getting to the workshop but reported that he was in
the hospital all day. He will have two valves removed and prognosis for
heart muscle recovery is not too good, but he will go ahead with the surgery.
He asked for prayers from all, he will have to rest at home and in the
hospital for about two months. Surgery will be about the second week in
May. He enjoyed the tour of the park and learned a lot about the City
of Brentwoods parks system. He discussed the Livermore Skate Park
Janet Hansen, Park
Planner commented on the Pulte Rose Garden. The duets have been eliminated,
and changes and other projects are still not completed. It is not certain
when it will go to the Planning Commission, will probably go as a workshop
in April. She told the commissioners to feel free to redline or outline
anything they have questions on regarding this project.
again reminded everyone of the Highway 4 Bypass opening ceremony and Safety
Fair which will take place on April 13, opening ceremonies are from 10:00
to 10:30 AM, and Mayor McPoland and Mayor Freitas will join the Porta
Potty Race. Many other events and counterparts contestants between
cities for the race are being planned. Civil War cannon will be fired
and Senator Torlakson will cut the ribbon for the continuing of the race.
REQUEST FOR FUTURE
AGENDA ITEMS: None
Melloni adjourned the meeting at 8:45 p.m.
Betty Jo Whincup