|PARKS & RECREATION
REGULAR MEETING MINUTES
April 25, 2002 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER: The
meeting was called to order by Chairperson Jan Melloni at 7:07 p.m.
ROLL CALL: Chairperson
Melloni asked for roll call. Commissioners Ernie Rodrigues and Jeff Cowling
were present. Commissioners Karen Rarey and Lanny Brown were both absent
and excused reported by Director Craig Bronzan. Others present were Craig
Bronzan, Director; Mac Kaiser, Recreation Services Supervisor; Ken DeSilva,
Park Services Manager; and Janet Hansen, Park Planner.
Director Craig Bronzan presented a brief slide show of the recent Walnut
Park Grand Opening. The show consisted of pictures that were taken of
the Grand Opening that day and showed various Commissioners and others
that were in attendance. Photos were taken by Karen Rareys husband
and presentation put together by Sylvia Elias.
AGENDA REVIEW: No
additions or changes.
Item No. 1. Approve minuets of regular meeting of March 28, 2002.
Item No. 2 Approve minutes of Capital Improvement Program Workshop of
March 28, 2002.
Item No. 3 Accept staff report from Parks Division (K. DeSilva/K. Byrd/B.
Item No. 4 Accept staff report from Recreation Services Supervisors (S.
Barry/P. Scherff/M. Kaiser).
Item No. 5 Accept Proclamation of May 2002 as National Bicycling
Month and May 16th as Bike to Work Day in Brentwood
Item No. 6 Update of Play Equipment and Dog Park Tour (J. Hansen)
Commissioner Jeff Cowling moved that the Consent Calendar be accepted.
Commissioner Rodrigues seconded the motion and the motion carried unanimously.
Item No. 7 Discussion of the Senior Advisory/Trip Committee Memorandum
(Senior Advisory Proposal) (M. Kaiser).
Mac Kaiser, Recreation Services Supervisor, gave a brief background of
the group, citing when he started three and half years ago as Executive
Director with the Delta Community Services, there actually was a Delta
Seniors Club. At that time they leased the Blue Room in the Community
Center as their office space and planned events for seniors in the area.
Since that time, that group basically disappeared and the funds they had
have gone into a scholarship fund at the high school. The Delta Community
Services merged with the City of Brentwood about one and half years ago
and about six months after that moved across the street and left Mr. Kaiser
with the Senior Advisory Group, which meets once a month and plans trips
and other activities. They are now more organized, meeting the first Tuesday
of the month if anyone is interested and wants to stop by. Now have drafted
by-laws and looking at formalizing the group more and becoming a non-profit
organization. Considering doing Bingo and have received some Bingo equipment
donated from Dublin Senior Center. Funds raised would then be used to
offset costs of trips and other activities. He has a proposal for the
Commission since they will become a more formal group, they would like
to have someone from the Commission meet with the group. Since Commissioner
Rodrigues is from Summerset they are very interested in having him, or
another Commissioner, come to their meetings to represent the Parks and
Recreation Commission and perhaps bring information and input from seniors
at Summerset. Commissioner Rodrigues said he would be willing to serve
on the Senior Advisory Group. He discussed what is happening with the
Summerset Activities Director at this time. Commissioner Cowling asked
if the Brentwood Grants Writer is qualified to pursue grants on behalf
of the non-profit group. Director Bronzan and Mr. Kaiser said yes, they
could. Commissioner Cowling nominated Ernie Rodrigues to the Senior Advisory
Committee. Chairperson Melloni seconded the motion and motion carried
Item No. 8. Discussion
of the City Park Redesign (J. Hansen).
Ms. Hansen discussed the redesign of the City Park and copies of the proposed
redesign were placed on the overhead and in each Commissioners packet.
The proposal was from Abey/Arnold Associates. Community meetings were
also held prior to this time for community input. She reported that they
have applied for playground grants and have been awarded two of these
totaling $75,000 to be used for play equipment and accessibility upgrades,
and one for the rubberized surfacing for the playgrounds, specifically.
Beyond that they have also applied for a competitive grant and evaluators
have come to Brentwood and talked to Director Bronzan, Ms. Hansen and
Karen Wahl, Grants Coordinator. They will be hearing more on this proposal
in late June or early July. This proposal is for an additional $200,000
and Ms. Hansen felt that the city is definitely in the running for this
grant. The CIP for the park is currently for a total of $750,000, although
Ms. Hansen feels to do the park full blown redesign will come closer to
one million dollars. They will work within the budget and start with the
playground since they have already received these funds as part of Phase
1 of the redevelopment. Based on whether or not they receive other grants
work will progress. She then presented the grant plan and stated that
there will be other community meetings later on, waiting now to see what
Economic or Redevelopment Department arrives at in their specific plans
for downtown redevelopment, parking as well as the downtown element. Karen
Wahl, the Grants Coordinator has received a commitment from the redevelopment
people that they will have some money to add for matching funds for proposals.
Commissioner Rodrigues asked what funds are budgeted for this park without
the grants. Ms. Hansen said none has been allocated from General Fund
or Quimby Funds since it is a redevelopment of an existing site. Plan
is to continue to pursue the grant funding, other than the per capita
monies. Prop #12 per capita funds are projected at about $300,000, also
projecting funds from Prop 40. With grants already received, Prop #12
funds and funding proposals written, they will have approximately $600,000
when and if all are received. She also reported no phasing plans done
at present. They have about two years to use money already received for
playground equipment. She then went through the conceptual plans with
the commissioners, discussing moving of current playground to new area.
Explained new and artistic elements planned, such as tiles, fruit trees
and history of Brentwoods orchards. Commissioner Cowling asked what
would happen to the Christmas tree. Ms. Hansen said there is a proposal
to move it to a more central area in the park and will need the Commissioners
input on this idea as well as that of the community at the next community
meeting. Gazebo will remain in about the same location but oriented so
it can be a plaza or area outside of the gazebo will more accessible for
events such as weddings and other activities. Snow park could be located
near there and further away from traffic, and closer to new play area.
There is also a plan for a large event permanent stage with power and
lighting provided. This is all being currently researched. Chairperson
Melloni asked about this since the Art Commission has been looking at
buying a stage for the City. She felt this was a better idea, since it
could be done in stages and be there for all City events. This would then
be space for all concerts and other city activities. Chairperson Melloni
asked about when playground is moved what happens to the other side? Ms.
Hansen said the plan will be if they get the grant they were just interviewed
for, to remove the existing equipment and demolish that and do the new
picnic area and playground as Phase #1. They would leave the old playground
and put in the new one first, them demolish the old area. Part would become
group picnic area and access to restrooms, etc. The entire area would
be changed and be more of an angular shape. Commissioner Cowling asked
about lighting and electrical, Ms. Hansen said the electrical would be
provided at various locations across the park and lighting would be parts
of stage area and gazebo and taller light standards in other areas. They
will be more decorative lights and there are four electrical pedestals
in place at this time. Commissioner Cowling asked about the rose garden
and Ken DeSilva explained how this would be planned so that roses would
not be dangerous to public because of thorns, but pruned correctly and
could be a educational tool for the growing and pruning of the roses.
At this point two
of the students from Los Medanos College asked questions regarding the
financing of the project. Ms. Hansen again explained the grants funding
and monies from the Prop 12 funds. Chairperson Melloni asked if it was
agreeable for her to take back the information to the Art Commission that
there were some possibilities for Art in the Park? She mentioned the tile
work that had been submitted to the Art Commission by a former Brentwood
resident. Tiles could be peoples names, or art project or various other
types of art work. Ms. Hansen said she thought this would be a good idea.
Could be incorporated into seat wall, rose garden and in other places
in the park, but be consistent throughout the park.
Item No. 9. Motion
to approve special meeting on Thursday, May 30, 2002 at 7:00 p.m. for
Public Hearing on Park, Trails and Recreation Master Plan (C. Bronzan)
Director Craig Bronzan reported that the Park, Trails and Recreation Master
Plan is completed, and a copy was included with each Commissioners
packet. This is the final copy and the comment period is out for public
until May 13, at which time all comments will be put together. A public
hearing then needs to be set to allow people to come in and make any other
comments. The Park and Recreation Commission will be hopefully approving
a mitigated negative declaration on to City Council and would go to the
City Council on their second meeting in June for adoption and Master Plan
will finally be complete. Since it could not be done fast enough for the
meeting on May 23, and since this is probably the most important document
done by the Commission in two years, it would be good to have this set
for a special meeting on May 30, 2002. This will be a single-issue meeting
and Director Bronzan requested that the Commissioners make themselves
available for this special meeting. Commissioner Ernie Rodrigues moved
that the Commission accept this date for this meeting on May 30, 2002.
Commissioner Jeff Cowling seconded the motion and motion carried unanimously.
Item No. 10. Discussion
of California Pacific Southwest Park and Recreation Training Conference
Director Bronzan gave this item as an opportunity for the Commissioners
who attended the recent conference in Los Angeles to report back to staff
any comments on the conference. Chairperson Melloni felt the conference
was good, although she did feel the banquet was very long and drawn out.
Ms. Hansen asked for input on banquet, all felt too long, but liked the
jazz band. Commissioner Rodrigues asked if his request for officers and
board members phone numbers and addresses had been taken care of. Director
Bronzan said Sylvia is working on this for him. He commented that in his
state conference, they just give out six awards, the rest are on a display
table and seems to work better. Chairperson Melloni complimented Sue Barry
on how things picked up when she got up and things then went faster. Director
Bronzan reported the conference next year will be in San Jose in March.
Item No. 11. Discussion
of Apple Hill Linear Trail (C. Bronzan)
Director Bronzan said Summerset I has filed a letter with the City Council
requesting that the City Council do everything they can to get Blackhawk/Nunn
and Apple Hill to finish the trail connection. The only thing missing
he reported is the connection under the bridge at Apple Hill Drive. He
discussed the history of this problem, and stated that City Council member
Annette Beckstrand has directed the Parks and Recreation staff to come
up with a report on this situation on May 14. He is supportive of this
and said that to finish the trail under the bridge the water level will
have to be lowered. Director Bronzan explained how this is to be done
with a Gabian Drop which is like a waterfall with netting
around rocks. This will keep the erosion from creating silt and creating
problems for the trail. He explained that the Flood Control for Contra
Costa County wants to do the project but has no money set aside to do
it. He explained the problems that have arisen on this and will be meeting
with the attorney for Blackhawk/Nunn next Tuesday and will then explain
what the City Council has directed them to do to get the trail completed.
This report was given to the Commissioners as an update. The matter will
be discussed at the Brentwood City Council meeting on May 14, and hopefully
something will happen then to move the project forward.
Item No. 12. Consideration
of dates for grand opening of Orchard Park as either Saturday, June 1,
2002 or Saturday, June 8, 2002 (K. DeSilva)
Mr. DeSilva said he actually has one more date to consider and that would
be June 22, 2002 according to recent notification from KB Homes. The Commissioners
agreed that the 22nd would be a good date. Mr. DeSilva said he would contact
Commissioners Rarey and Brown and see if the 22nd would be agreeable to
them. Mr. DeSilva also wanted to know if the Commissioners could set a
potential date for the Pulte Park dedication, which would probably be
in August. This is for Pultes North Park. The 10th of
August was given to Mr. DeSilva as a good date for all present. He will
contact Pulte and report back at the next meeting. Discussion of other
parks in progress and when they might be opened. Discussion of maybe having
a opening of several developers parks at the same time. Mr. DeSilva
will check on this idea. He said KB is talking about catering the event
with a barbecue and live music. They had also talked about giving a donation
to some charitable organization. Discussion of shade for the event at
that time of the year.
Director Bronzan said
that one thing remaining for the Pulte Park is to give the park a name.
So far it is not named. Naming Committee should meet and come back with
a name for that park and any others that need to be named so it can be
taken on to City Council. Commissioners Rarey and Brown have those parks
and Mr. DeSilva said they have had problems getting together for a meeting.
Director Bronzan asked Chairperson Melloni that if for some reason the
above two Commissioners cannot get together could she meet and finish
that committee. She agreed that she would.
Item No. 13. Discussion
of application of Sunset Park for the State of California Department of
Parks and Recreation Murray-Hayden Urban Parks and Youth Service program
under the Safe Neighborhood Parks, Clean Water, Clean air, and Coastal
Protection Bond Act of 2000 (Proposition 12) and request for resolution
in support of application. (J. Hansen).
Ms. Hansen explained that previously that this park was fully funded under
the CIP. The City Manager then decided that the prudent thing to do was
to take a balanced budget for Council approval. In doing this, a number
of projects were evaluated, and the Parks and Recreation Department was
told that legally they could not use Quimby Funds for redevelopment and
part of the Sunset Park is actually redevelopment, since there are an
existing three fields there. She explained this is where the cloverleaf
four fields replace the three existing ball fields in Phase 2 of the redesign.
She was told that this would be approximately 1.7 million dollars, when
she completed figuring costs of this project it did come to 1.772 million
dollars. So this amount has been unfunded in Sunset Park. She then looked
for other funding sources and found a Land and Water Conservation Grant
that they could have applied for, and also the Murray-Hayden Urban Parks
Youth Service Grant. Originally Village Drive Resource Center had been
putting together a proposal for the Murray-Hayden grant, but due to environmental
issues and work not completed on that project they will not be able to
meet the deadline. Since Ms. Hansen had attended a workshop and felt it
could go to either project, she and Karen Wahl have reviewed and discussed
both projects and now have decided and are pulling out the Village Drive
application and will look for that project later on. They are now instead
going to apply for the Sunset Park Sports Complex, the minimum that can
be applied for is $50,000 and the maximum is $3,000,000, so it is their
intent to apply for the full $1,750,000. She said it is a very complicated
application and among things requested is a letter of support of grant
application. She had this letter completed and with her that evening hoped
the Commissioners would be in full support and would sign the letter at
this meeting. Commissioner Cowling asked about major qualifying criteria
for the grant. Ms. Hansen said it was from highly urbanized areas and
from a county perspective Brentwood qualifies for this, it is youth-oriented
and that also is a qualifier. Commissioner Cowling moved that they approve
the application and sign the letter. Commissioner Rodrigues seconded the
motion and motion carried unanimously.
Mr. DeSilva commented on the tree planting this Saturday, April 27, behind
the Homecoming Park. He has about 25 volunteers at this point and Delta
Gardeners. Mac Kaiser commented that there would be three of the Commissioners
at the Spring To Life Fun Run. Commissioners Cowling and Melloni will
be running and Commissioner Brown will be at the finish line.
Director Bronzan said
the pool will open Saturday at noon and will now be open weekends. Commissioner
Rodrigues asked about the Terrapin relationship and Director Bronzan said
no further comments from them at this time. Chairperson Melloni said the
rates were raised because of City of Concord raising their rates and cost
of lifeguard at City of Brentwood.
Ms. Hansen asked people
regarding the dog park tour, that if they are not attending to be sure
and let her know so she can make her plans accordingly. Chairperson Melloni
will be there. Commissioners Cowling and Rodrigues will not be able to
attend. Director Bronzan will confirm with Commissioners Rarey and Brown.
REQUEST FOR FUTURE
AGENDA ITEMS: None
Melloni adjourned the meeting at 8:35 p.m.
Betty Jo Whincup