|PARKS & RECREATION
REGULAR MEETING MINUTES
May 23, 2002 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER: Meeting
was called to order by Chairperson Jan Melloni at 7:03 p.m.
ROLL CALL: Present
were Chairperson Melloni, Vice Chairperson Jeff Cowling, and Commissioners
Karen Rarey, Lanny Brown, and Ernie Rodrigues. Others present were Parks
and Recreation Director Craig Bronzan; Ken DeSilva, Park Services Manager;
Janet Hansen, Park Planner; Sue Barry, Recreation Services Supervisor;
and Tammy Homan, Administrative Secretary.
Arbor Day Tree Planting
PowerPoint Presentation (K. DeSilva).
Mr. DeSilva gave a PowerPoint presentation and described what was taking
place in each photo of the Arbor Day Tree Planting. Approximately 1000
very small seedlings were transplanted with the assistance of about 40
people. Everything went smoothly and the transplanting was completed in
about one hour. He invited anyone who hasnt seen the seedling trees
to go over to Homecoming Way, behind the Homecoming Park near the water
treatment plant where they are located. Mr. DeSilva said that they have
an automatic water drip system donated by Toro. Most of the entire effort
has been either donated help or through grants. The trees will be transplanted
into larger containers next fall, or later next year.
AGENDA REVIEW: No
changes or additions.
Item No. 1. Approve minutes of regular meeting of April 25, 2002.
Item No. 2. Accept staff report from Parks Division (K. DeSilva/K. Byrd/B.
Item No. 3. Accept staff report from Recreation Services Supervisors (S.
Item No. 4. Accept notice of 5th Annual Conference of the Bay Area Open
Item No. 5. Accept unannounced audit results from Jeff Ellis and Associates,
Inc. (S. Barry).
Item No. 6. Accept resolution recognizing July is recreation &
Parks Month that will be forwarded to City Council for approval
(S. Barry/C. Bronzan).
Item No. 7. Approve thank you letter to be sent to Arbor Day Tree Planting
event participants (K. DeSilva).
Commissioner Cowling asked to pull Item No. 5 and Commissioner Brown asked
to pull Item No. 1.
Motion then made to approve Items 2, 3, 4, 6 and 7 by Commissioner Cowling.
Motion seconded by Commissioner Rarey and motion carried unanimously.
Item No. 1 required
the addition of Commissioner Lanny Brown as present at the previous meeting.
Motion to approve the amended Item by Commissioner Cowling. Motion seconded
by Commissioner Rodrigues and motion carried unanimously.
said he pulled the survey by Jeff Ellis and Associates as he had some
questions regarding the unannounced survey. He asked what they were looking
for in these surveys and inspections. Ms. Barry responded to his questions
by saying some of the things looked at were the rules, required uniforms
and training in such things as CPR, rescue etc. The certifications are
reviewed, oxygen tanks checked, a huge scenario of items that they can
pull lifeguards and quiz them on the procedures along with paperwork and
training schedules. The facility is then given a copy of the review in
case there are things that need to be improved. Ms. Barry said that the
facility has exceeded standards on every score on the audit. This is how
the facility is assessed for insurance. After a short discussion and explanation
of the entire procedure, Commissioner Cowling moved to approve Item No.
5. Commissioner Brown seconded the motion and motion carried unanimously.
Item No. 8. Discussion of Community Center rules and regulations. (T.
Ms. Homan reported that the staff has been reviewing the rules and regulations
of renting the Community Center since they want to make things very clear
to those renting the facilities what is expected of them. She explained
the rules that originally came from DCSI, which have been modified to
meet the Citys standards. She explained they are also trying to
clarify some of the security issues with rentals, and in that have been
working with the Police Department to incorporate the language in order
to understand what the Police require and insure that the communications
lines are open between the Parks & Recreation Department and the Police
Department. She asked the Commissioners to look at the rules as currently
outlined and see if they have any questions. Once the Commission has approved
the rules, they will then be taken to the Council for their approval.
Commissioner Rarey said she is still having problems with item P.
There was considerable discussion on this issue of serving alcohol and
possible need for security. Ms. Homan reported that is why they now have
added the 14 days for the reply from the Police Department and that she
has had discussions with the Police Department to resolve this issue.
Discussion of Director Bronzans discussions with City Attorney and
Police Department regarding previous events and how to insure that adequate
security is provided for various types of events. Commissioner Rodrigues
asked about how alcohol permits are issued. Commissioner Cowling had some
questions regarding a recent event in Concord, wondering if a similar
type of event could happen here. Ms. Homan said there is a lengthy application
form that must be completed by the party renting the facility and supervisors
will observe the activities and if not following the rules, can be removed
from the facility. Commissioner Rarey felt the second paragraph under
P should read Security officers will be required,
instead of Security officers may be required. Ms. Homan agreed
to work on clarifying the language in this paragraph.
questioned who pays for the security officers. Ms. Homan said the renter
will be required to pay for any type of officers or security that is required.
Director Bronzan clarified some other areas of the security and rental
issues. Discussions of not allowing alcohol at youth-oriented activities
in the facility.
Director Bronzan and
Ms. Homan will rewrite the language and bring it back for further discussion
and approval, specifically in the serving of alcohol when children are
present, she will bring this revision to the next meeting.
Item No. 9. Discussion
of re-setting date for play structure/dog park field trip (J. Hansen).
Ms. Hansen said since the previous date of May 11 did not work out due
to many other complications, she would like to re-set the date. After
some discussions the 8th of June was tentatively decided on. Ms. Hansen
will email all commissioners the following day to check their calendars
and confirm with her whether or not the June 8th date will work for them.
Deadline to respond will be May 29. Schedule of trip is planned to San
Jose, San Rafael and some other areas on North Bay.
Item No. 10. Motion
to approve/amend Park Naming Subcommittee recommendations and forward
recommendations to City Council (K. DeSilva).
Mr. DeSilva presented the latest recommendations from the park naming
subcommittee, which were included in each Commissioners packet.
They went down the list as follows:
Pultes Brentwood Park Subdivision - Arbor View Park
Heritage Park (in Spa L) - Miwok Park
Brookfield West Park Balfour-Guthrie Park
Brentwood Family Aquatic Complex - to be discussed
Discussion on whether
or not to change name of Brentwood Family Aquatic Complex or leave it
as is for now. Director Bronzan suggested leaving it unnamed until after
construction documents completed and see if any suggestions are received
from the public. Since still in the redesign phase now consensus of Commissioners
was to leave it for now and discuss later.
Sun Cal Park - Oak
William Lyons Homes at Liberty - Heron Park
Mr. DeSilva said he
will make these recommendations to the City Council on June 11 if the
Commissioners agree to the above names. Commissioner Cowling moved to
accept the recommendations of the subcommittee for the naming of the parks,
Commissioner Brown seconded the motion and motion carried unanimously.
Item No. 11. Verbal
update on grand opening for Orchard Park set for June 22, 2002 at
11:00 a.m. (K. DeSilva).
Mr. DeSilva reported he is planning to meet with a public relations firm
that KB Homes has hired to do the park dedication on June 22, 2002. He
feels it will be quite similar to what happened at the Grupe Park dedication.
They will probably have a jump house, catered food and wonder if the Commissioners
have any suggestions for anything different than the dedication at Grupe.
Commissioner Cowling suggested shade.
Mr. DeSilva also reported
that he has talked with Pulte Homes and the date of August 10 is fine
with them for their dedication of Arbor View Park. This would possibly
a barbecue trailer doing hot dogs, hamburgers, etc. Commissioners agreed
that the date sounded good to them so Mr. DeSilva will go ahead and lock
that date in with Pulte Homes and City Council.
Item No. 12. Reminder
of Public Hearing for Thursday, May 30, 2002 at 7:00 p.m. for Parks, Trails
and Recreation Master Plan (C. Bronzan)
Director Bronzan said he needed to be assured that Commissioners Rarey,
Cowling and Melloni will all be in attendance so they have a quorum since
Commissioners Rodrigues and Brown will not be able to attend. Since this
is a special meeting, if no one shows up to discuss or protest the Master
Plan, there will be no other items on the agenda and could be completed
in a very short time. The environmental work was done by RRM and Associates,
Inc. and has been out for review for thirty days. Nine letters were received,
most complementary others had some suggestions, nothing substantive. Most
comments very positive from Planning Commission at their meeting and all
read plan and felt an excellent document. Director Bronzan gave a brief
history of the document and commented that since it had been started the
population of the city rose from 20,000 to 29,000. He presented the bound
documents and noted that the last two pages are the official recommendation
to the City Council to adopt the Master Plan and is Resolution 1, the
first official recommendation of the Parks and Recreation Commission.
It will go before the City Council on June 25th. He hoped that all who
can will attend the meeting that night. At this point RRM and Associates
have contacted all who made comments and since there are no outstanding
issues, Director Bronzan feels this should not have any major objections
or discussions on the May 30th meeting. He also will submit the plan for
award recognition. Commissioners will receive final documents in color
Ms. Janet Hansen said for the benefit of the two members on the Bicycle
Subcommittee, hopefully they received Karen Wahls email and she
needs the response by the following day. Both Commissioner Rarey and Brown
said they were comfortable with draft. The final is due May 31.
Mr. DeSilva commented
that on the Aquatic Center the shrubs and trees are going in the next
two days, and turf has been removed from shade structure and put in rubberized
Commissioner Cowling asked about a request he had made to Director Bronzan
regarding the Youth Center. Director Bronzan said it would be looked at
by Dennis Beougher when he sends it to him.
commented on how great the downtown area is looking with all the pretty
flowers. She also asked about the grass at the skate park. Mr. DeSilva
said it was just worn down from recent event and will come back.
asked for a Liberty Gym update. Director Bronzan cited a number of problems,
latest being problem bleachers, wrong bleachers installed and need to
be replaced. Probably will not be open for at least another year.
commented that she can hear sounds from swim meets in the California Orchard
REQUEST FOR FUTURE
Commissioner Rarey asked about Community Beautification funds, and are
currently in the plan but unfunded.
No other future agenda
items were suggested.
Melloni adjourned the meeting at 8:30 p.m.
Betty Jo Whincup