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PARKS & RECREATION COMMISSION
REGULAR MEETING MINUTES
July 22, 2004 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER: The meeting was called to order by Chairperson Lanny Brown at 7:05 p.m.

ROLL CALL: Chairperson Lanny Brown and Commissioners Sandra Myers, Tom Jones, Ernie Rodrigues, and Jan Melloni all were present. Others present were Craig Bronzan, Director of Parks and Recreation; Janet Hansen, Park Planner; Sue Barry, Recreation Services Supervisor; Ken DeSilva, Parks Services Manager; Tammy Homan, Administrative Secretary; and Poldina Scherff, Recreation Services Manager.

PLEDGE OF ALLEGIANCE:

PRESENTATIONS:
A. Presentation to John Musser for years of volunteer service 
Chairperson Lanny Brown presented a plaque to Mr. Musser for his volunteer service to the Parks and Recreation Department. Mr. Musser had been running the open gym program at the gymnasium in Byron two nights a week and Saturdays for the past fifteen years. He and his family were present for the honor and will be moving to Colorado. All the Commissioners and staff expressed their appreciation for his work and he thanked them for the presentation.

B. Introduction of Rebekah Burr-Siegel, Arts Services Manager 
Director Craig Bronzan introduced Ms. Burr-Siegel. She came from the City of Stockton where she held a similar position. Ms. Burr-Siegel spoke briefly and is looking forward to working with all in her new position. Director Bronzan said she will be working with all developers on art elements in the community and will attend all development review meetings. Commissioner Jones asked if there is a percentage charged for commercial developments. Director Bronzan replied, not at the moment, but hopefully there will be in the future. Ms. Burr-Siegel was welcomed by all of the Commissioners.

AGENDA REVIEW: No additions or changes.

CITIZENS COMMENTS: None. 

CONSENT CALENDAR:
1. Approve minutes of regular meeting of June 25, 2004.
2. Accept staff report from Parks Division (B. Margesson).
3. Accept staff project status report from Recreation Division (P. Scherff).
4. Accept staff project status report from Facilities Manager. (M. Merizon).
5. Accept City Council staff reports for July 13, 2004. (C. Bronzan).
Commissioner Rodrigues moved the acceptance of the Consent Calendar. Motion seconded by Commissioner Melloni and motion carried unanimously.

SCHEDULED MATTERS:
6. ACTION ITEM Review and approve pocket park conceptual plan for Amber Park, Mission Peak Subdivision #8470. (J. Hansen)
Ms. Hansen said that she had expected representation at this meeting from Mission Peak, as well as Camp and Camp Associates, landscape architecture firm. Staff had received a call from the associate at Camp and Camp asking if it was really necessary that they attend the meeting. Ms. Hansen had notified them earlier that their attendance would be expected. She said therefore the Commission could postpone any action on the project, or could move ahead with the concept design as presented for approval, discussion or whatever the Commission prefers. She said they already have construction documents submitted and are moving ahead with the project. She described the pocket park design and size and location in the subdivision. This will be basically a tot play area. She explained that this is the phase one pocket park in the project. There will be one other pocket park in this subdivision. Commissioner Rodrigues inquired as to whether there will be a neighborhood park in the area as well. Ms. Hansen said that there would be and indicated the location for the Commissioners. The Commissioners discussed the issue and asked some questions of Ms. Hansen regarding this small park. Commissioner Myers wished to request shade structures. There has not been a Commissioner assigned as yet to work with the developer on the play structure. Chairperson Brown said he felt someone should come to the meeting to defend their plans. Commissioner Rodrigues agreed, as did Commissioner Jones. Commissioner Rodrigues said he felt the Chairperson should direct Ms. Hansen to request the designers to attend the next meeting so Commissioners can discuss their issues with them at that time. All agreed to this suggestion.

7. ACTION ITEM Discussion and overview of Creek Cleanup/Family Fun Day at Creekside Park. (K. DeSilva).
Mr. DeSilva said the date of the Creek Cleanup day this year is September 18. They are planning to have several locations this year for cleanup. They will start at Creekside Park and also have registration take place at that location. There will be beverages available first thing in the morning and depending upon the participation, hope to move on to the staging area on Central Avenue and then to Dry Creek, Sand Creek near Bristow School, and over to Marsh Creek near Grant Street. He said they have gotten some great publicity from the 110 Degree Magazine and have found sponsors for the event. Safeway will be donating 200 box lunches after the event is done, when people gather back at Creekside Park. They are still pursuing other sponsors for the cleanup. Flyers will be distributed and publicity in other local newspapers. He then introduced Ms. Scherff who is doing a Family Fun Day, for the younger children who are unable to participate in the cleanup and in conjunction with the times for the cleanup. This will be publicized through door hangers in the neighborhood. This will get the neighborhood more knowledgeable about the Creekside Park. She said they plan to do this on a quarterly basis at least in order to familiarize residents with their parks and their neighbors. Commissioner Jones recommended contacting Glen Young a realtor in that neighborhood who specializes in putting out a newsletter and would assist in publicizing the event. The cleanup will start at 9 a.m. to 12 noon. Mr. DeSilva asked for support from the Commissioners to assist in registration and other duties. Garbage bags will be distributed, first aid kits will be available and information passed out on what not to touch. Ms. Burr-Siegel suggested that some from the Art Commission or an artist to show art can be made from recycled materials. She will check this out with the Art Commission and if not this year then next year for sure. 

8. DISCUSSION and review of Parks and Recreation Department Standby Policy. (K. DeSilva)
Mr. DeSilva discussed a new park standby policy for emergency situations in hours where personnel would not normally be available. Staff will be assigned around the clock with a pager number and cell phone for emergency situations in all of the City park facilities. The detailed policy was presented to the Commissioners in their packets and discussed by Mr. DeSilva for clarification for the Commissioners. The list of who is on standby was passed out to the Commissioners for their information and how they can be contacted. Commissioner Melloni asked if this would be posted on the website. Ms. Homan said they could publish this on the website and said people are now inquiring and reporting problems on the website at the present time. 

9. DISCUSSION of parks and facilities tour held July 17, 2004. (C. Bronzan).
Director Bronzan asked if there were any comments related to the tour of the facilities that was conducted on July 17. Commissioner Jones felt that it was a great tour and both he and Commissioner Myers commented on how well versed Director Bronzan was with the area and its history. Commissioner Myers felt this is something they should schedule on a regular basis, at least every 6 months. 

CITIZENS COMMENTS:
James Green, 1420 Leaning Oak Drive, Brentwood came forward to speak to the Commissioners. He complimented the Commissioners on the great job they are doing. However, he would like to see more tennis courts, and have them lighted for early morning and late evening hours. There is currently only one that is a lighted court and it is very hard to find a time when someone is not playing on it. He said as it gets into fall and winter it would be nice to have a place where he could play with his family after work. He expressed the feelings of many friends who have shared the same concerns with him. Director Bronzan said they have discussed this issue at a recent meeting and discussed the use of different high school tennis courts and other school courts and also trying to get some of the current ones lighted. He said the Sand Creek conceptual design for their park has tennis courts in it. There was some further discussion of this situation among the Commissioners and Director Bronzan. Director Bronzan will ask Ms. Scherff to look into the matter and report back at the next meeting in August. Ms. Scherff will research all of the available tennis courts at this time and which ones are lighted. 

STAFF COMMENTS:
Ms. Homan asked the Commissioners to stay after the meeting is adjourned for pictures and asked Commissioner Melloni to sign the waiver.

Ms. Hansen reported she had received an email from Karen Wahl, Grants Administrator with an update for some upcoming grant opportunities and wanted to discuss them with the Commissioners. She read the email and discussed which projects the grants might be appropriate for the requests for funding. Conditions of the grants and amounts were discussed with the Commissioners. One grant would be for trails, and connecting parks with uncompleted trails. Beautification projects could also be included if no work has been done at the time of application. Plans, budget and matching funds need to be available at the time of the application. Commissioners Melloni and Chairperson Brown preferred completing the trail near the Wolff property. Ms. Hansen said there is also a habitat restoration fund type of grant, and also athletic courts, gymnasiums, swimming pools and play structures. Any recreational activity which involves physical exertion and involves any facility that was specifically designed for this pursuit. Sand Creek Park was suggested for this grant. Commissioner Melloni would like to see this to include lighted soccer fields and tennis courts. After considerable discussion Ms. Hansen said she would have Ms. Wahl look at these types of projects and the timelines which would be involved. Another grant mentioned was one for acquisition of open space lands and structures to be converted to recreational use. The consensus was to look into applying for funds for the Wolff property trail and the Sand Creek Park. Ms. Hansen will research these and others and asked the Commissioners if they come up with any other ideas in the next few days to email her. 

Ms. Hansen also reminded the Commissioners that there is a Bicycle Subcommittee meeting next Monday evening at 7:00 p.m. at the City Council Chambers.

COMMISSIONERS COMMENTS:
Commissioner Myers commented that she will be going to the conference next week and asked about what she should be looking for at the meetings. Director Bronzan gave her some information on the conference agenda and types of sessions. 

Commissioner Rodrigues commented on how fortunate the Brentwood Commission is that they have the funds available to do the projects. He had attended a Livermore Commission meeting and they are definitely struggling for funds. 

He also asked about the Executive Course and wondered if the City of Brentwood would be approached to operate that course. Director Bronzan responded that the question has been asked and felt that the City will not be taking this over. It is not owned by the City. He said there will be a City Council meeting in September and he directed them to attend this meeting which will be held at Summerset ll. He mentioned possible discussion on another nine-hole course at another location in the City. 

He also asked about whether or not Veterans Park could be on the next agenda. Ms. Hansen said that the subcommittee should meet and then bring back the ideas when they have some. Commissioner Melloni is the other Commissioner on this park. He wondered about the area for a flag pole, etc. Ms. Hansen said it is still under construction. She also mentioned that Sue Barry wants to be involved in this subcommittee. Commissioner Rodrigues will get name of the liaison members of the veterans group and phone numbers for Ms. Hansen. 

REQUEST FOR FUTURE AGENDA ITEMS:
Meeting in the Park

ADJOURNMENT:
Chairperson Brown adjourned the meeting at 8:16 p.m.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder
City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445