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Park & Rec Commission Minutes - May 25 2006
Meeting Minutes
May 25, 2006
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER: Chairperson Rodrigues called the meeting to order at 7:02 p.m.

ROLLCALL: Present were Chairperson Ernie Rodrigues, Vice Chair Sandra Myers, and Commissioners Tom Jones and Lanny Brown. Commissioner Jan Melloni was absent and excused. Staff members present were Ken DeSilva, Landscape/Facilities Manager; Poldina Scherff, Recreation Manager; Sue Barry, Recreation Supervisor; Tammy Homan, Administrative Supervisor; and Felix Errico, Park Planner.


A. Recognition of Sutter Delta Medical Center for donation for the 9th Annual Spring to Life Fun Run & Health Expo. (P. Scherff)
Dr. Michele Bergman accepted the plaque for Sutter Delta Medical Center from Chairperson Rodrigues. She said it was a pleasure to take part in the event. She is a recent addition to the staff of Sutter Delta Medical Center. She noted that she has the next “Fun Run & Health Expo” on her calendar for 2007

B. Recognition of John Muir Medical Center for donation for the 9th Annual Spring to Life Fun Run & Health Expo. (P. Scherff)
A representative of the John Muir Medical Center had picked up the plaque earlier, prior to the start of the meeting.

C. Recognition of the Brentwood Press for in-kind donation for the 9th Annual Spring to Life Fun Run & Health Expo. (P. Scherff)
Greg Robinson of the Brentwood Press was introduced by Ms. Scherff. She said this plaque is in recognition of time and ad space given to the event by the Brentwood Press for the past 9 years. Chairperson Rodrigues presented Mr. Robinson with the award with his thanks for his support.

AGENDA REVIEW: No additions or changes.


1. Approve minutes of regular meeting of April 24, 2006
2. Accept Recreation Division monthly report and project status report. (P. Scherff)
3. Accept Parks Division monthly report (B. Margesson)
4. Accept Arts Division monthly report (R. Burr-Siegel)
5. Accept CIP Project Status sheets. (K. DeSilva)
6. Accept update on Veterans Park Memorial Project. (K. DeSilva)
7. Accept reminder of East Bay Regional Park District Board Meeting and workshop to be held June 21, 2006. (K. DeSilva)
8. Accept updated committee assignment matrix. (T. Homan)
9. Approve updated Wellness Policy. (S. Barry)
Commissioner Tom Jones moved for the acceptance of the Consent Calendar. Motion seconded by Commissioner Brown, motion carried unanimously.

10. ACTION ITEM Set new date for grand opening celebration of King Park. (K. DeSilva)
The date of Saturday, June 10, 2006 at 9:00 a.m. is being recommended. Dogs will be welcome and also local pet stores and veterinarians will be invited to attend the celebration. Commissioner Jones moved that the King Park Dedication be held on June 10, 2006 at 9:00 a.m. with all Commissioners attending if possible, and that staff continue with their efforts to contact pet stores and veterinarians as well as others who might support this event. Motion seconded by Commissioner Myers, motion carried unanimously.

11. DISCUSSION ITEM Parks and Recreation Department Survey of Residents. (T. Jones)
Commissioner Jones reminded the Commissioners and Staff of the CPRS meeting in March when the East Bay Regional Parks District (EBRPD) did an excellent presentation on the building of customer loyalty program they had done, along with the survey they had conducted. This had been extended into an effort to identify their patrons and their usage of the parks. He gave an outline of the material to the staff to assist them in following up on this for a program they could use in the Park and Recreation Department to build loyalty in their constituents as well. He would then like this program brought back to a future meeting as an agenda item. He also thought it would be a good idea to have the EBRP Public Affairs person come to the meeting and do a presentation for them.

12. DISCUSSION ITEM Update on Service Club Dedication of Veterans Element at Veterans Park scheduled for May 27, 2006. (E. Rodrigues)
Mr. DeSilva showed pictures of the granite blocks, flag standards, sign faces on the blocks that are already installed and said that the turf would be installed that day. Security cameras are in place and will turn on at night when park lights come on, there is also a light highlighting the American flag. Commissioners, representatives of the various service organizations, along with public officials will all be involved.

13. DISCUSSION ITEM Update on Dedication Program. (K. DeSilva)
Mr. DeSilva said that this updated program with a sample brochure of the memorial gifts dedication elements was included in each of the Commissioners’ packets. This was a follow-up to the presentation made at the previous meeting in April with Intern Brandi Marx and Mr. DeSilva. He went over the brochure and costs of each of the types of dedication items included in the brochure and their costs. He showed the colored pictures on the Power Point presentation of the types of amenities that are included in the program. Items included would be benches, with plaques, leaves for trees donated, picnic tables and drinking fountains. Mr. DeSilva asked for feedback before the program is taken to the City Council. Dedications would be listed in the Activities Guides as well. Those interested can also obtain this information through the website. Comments that dedications should not be political were noted, Mr. DeSilva will also consult with the City Attorney for legal advice on this aspect.

14. DISCUSSION ITEM Summer 2006 Activities Guide. (P. Scherff)
Ms. Scherff passed out the new summer Activities Guide for 2006. This is a new format created by Ms. Sue Barry, Recreation Supervisor. It is more of a magazine style; some articles are focused on health and wellbeing. The magazine was well accepted by the Commissioners. She asked for any feedback the Commissioners may have on the new format. All commented very favorably on the guide.

15. DISCUSSION ITEM Update on John Marsh Home/Cowell Ranch project. (K. DeSilva/ F. Errico)
Felix Errico, Park Planner spoke on what is happening on this project. He reported that a Request For Proposal (RFP) to hire a consultant to prepare a plan for the John Marsh/Cowell Ranch property consisting of about 4000 acres was sent out. In December they met with staff people to evaluate responses and it was decided to hire EDAW, Inc. from San Francisco to do extensive work in general plan formation as well as some of the historical values for the State. In January they started meeting with EDAW to prepare an agreement and this was signed on January 24, 2006. The first public meeting was held on May 17, 2006, and the gist of that meeting was first of all the introduction by Director Craig Bronzan of what the City of Brentwood has done to assist in the John Marsh Home restoration aspects, grant applications and what the vision of the City is toward that goal. Craig Mattson, the Superintendent of the Diablo Vista District also spoke about what the state is looking for in this project. He discussed what the general plan consists of and also that an archeologist has been hired to do some diggings within the John Marsh property as well as outside the property. Brian Hickey, a former Superintendent of the Diablo Vista District has also been hired. Mr. Errico spoke about how the meeting was conducted and responses from the attendees after breaking into smaller groups.

The next meeting on the general plan will be in September, and anyone who has comments regarding the EIR should send them to Craig Mattson from the State by June 17, 2006. The time set to complete this project is April of 2007. Commissioner Jones asked if the restoration is going forward on the John Marsh Home. Mr. Errico said the State is preparing construction documents and bid specs. This will just be a temporary fix until they can do a full restoration. Mr. DeSilva then showed some photos he had taken at the property of the house, both inside and outside. He discussed the condition of the house and said that the estimate for restoration of the house alone was $10 million. Mr. DeSilva also showed pictures of the Indian artifacts and burial grounds that are also on the site, some under the house. There was a discussion of the Commissioners taking a tour of the site.


Mr. DeSilva reminded the Commissioners of the June 21, 2006 East Bay Regional Park District’s annual board meeting. There will be a special meeting notice of this meeting and it will be at 5 p.m. with a dinner served and the regular meeting following.

Commissioner Myers commented on the email she had received regarding drug use issues at Balfour-Guthrie and also other reports she has gotten regarding the same problems at Garin Park. Those reporting said they have called the police and many times and no one comes. Mr. DeSilva
said he will contact Chief Davies on these problems. He will copy all of the Commissioners on his response.

Commissioner Brown asked Mr. Errico about the status of the Pinn Brothers project. Mr. Errico said that on the Palmilla project, the first proposal on the park has just recently been received. He has gone over this with Mr. DeSilva and the sheets were not too clear, so will call the landscape architect with Pinn Brothers to come in and go over the project. The tree planting and other aspects are on his desk, and will be going through and reviewing them now.
Chairperson Rodrigues said is concerned about vandalism at in the parks, especially at the Veterans Park. He said he has stopped teenagers from banging on some of the elements and trying to start fires in the restrooms. He has called the police department regarding this. He is worried about safety and protection of these elements in the park.

Tour of new parks (Ms. Scherff will check on some dates)
Survey Results
EBRP meeting

Motion made to adjourn by Commissioner Myers, seconded by Commissioner Brown.

Respectfully submitted,
Betty Jo Whincup, Minutes Recorder

City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445