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Park & Rec Commission Minutes - May 22, 2008
Meeting Minutes
REGULAR MEETING
February 21, 2008 at 7 p.m.
City Council Chamber
734 Third Street
Brentwood, CA 94513

CALL TO ORDER: Chairperson Myers called the meeting to order at 7:05 p.m.

ROLL CALL: Present were Chair Sandra Myers, Vice Chair Lanny Brown, and Commissioners Eileen Hofstadt, Ernie Rodrigues and Jan Melloni. Staff members present were Ken De Silva, Landscape/Facilities Manager; Poldina Scherff, Recreation Manager; Craig Bronzan, Director of Parks & Recreation; and Sue Barry, Recreation Supervisor;

PRESENTATION: Mayor Taylor swore in the two newest Commissioner, Ernie Rodrigues and Lanny Brown. The oath of offices was conducted and with this process, the Commissioners will be joining this Commission for a three year term. Mayor Taylor thanked the Commissioners for their work and their time.

AGENDA REVIEW: NONE

CITIZEN COMMENTS: Mayor Taylor recently attended a school board meeting and said they are going through hard times as well. He was disappointed that not many parents were in attendance of that meeting. He realizes that it’s always the same parents that attend the meetings and wished more parents were involved. He also mentioned he spoke at a recent Antioch Chamber meeting. Mayor Taylor said the Highway 4 Bypass is a great thing.

He encouraged the Commission and staff to attend the next Council Meeting as it may be a tear jerker. Mayor Taylor mentioned there will be a huge surprise there. Mayor Taylor thanked Craig and his staff for their service.

CONSENT CALENDAR:
1. Approve minutes of regular meeting of December 21, 2007.
• Commissioner Hoftstadt pulled item to note a change.
• Item 7 on page 2 of 3 of minutes, 4th paragraph, and the line should read “Commissioner Hofstadt inquired about whether the City has any ordinance relating to practice times in neighborhood parks.”
2. Accept Recreation Division monthly report and Recreation Manager project status report. (P. Scherff)
3. Accept Parks Division monthly report. (R. Stromgren)
4. Accept CIP Project Status Reports. (K. De Silva)

 Motion to approve consent calendar with noted change on item 1.
Motioned: Hofstadt
Second: Rodriguez
Ayes: 5
Noes: 0

SCHEDULED MATTERS:
Note: Item 6 was presented before 5.

5. Update regarding the status of the Park Development Division. (C. Bronzan)
Craig Bronzan, Director of Parks & Recreation, explained that due to down turn of housing developments, the Parks Planning Division has dissembled. With the loss of the Parks Planning Division in Parks & Recreation Department, we lost a Parks Planner, a Parks Planning Technician and two contractual inspectors. With the elimination of this division, the work has been in transition over to the Community Development and Engineering Departments. Craig Bronzan reviewed a handout of the duties that were once done by the Parks Planning staffs. With the change in department, the quality of work should remain.

6. Update regarding the CIP Budget. (C. Bronzan)
Pam Ehler, Finance Director, handed out “Parks Facility Fees – 10 Year Projection”. She reviewed the handout and noted the various expenditures that are still to come. She explained about the unfortunate down turn of permits issued and the impact it has done to the City’s financial situation. It went from something over 500 to now, 150. It has been projected that the next year, it may not reach 100.

Unfortunately for the Parks Division, the monies are gathered from developers’ fee and currently, revenue is not being generated on a regular basis. Commercial developments are still pretty steady; therefore, other facility fees are being covered at this time. Pam Ehler further explained that the City will be in a deficit for the next eight years and hopes that it will pull out of this slump in the near future.

Pam Ehler said that no new parks projects will occur in the next nine years; however, current projects will get done but it may take awhile. Chair Myers inquired about the maintenance of old playground equipment and Pam explained the money for those types of improvements comes from another budget.

Pam Ehler explained the fee structure and how park taxes are calculated. Chair Myers was worried that developers may produce less quality work, but Craig Bronzan reassured the Commission that the quality of work will remain the same. There is a lot to learn in a short amount of time; however, the transition process is going well and is a learning process for all.

Concerns were brought up about the lack of technical expertise in certain areas, especially regarding horticulture; however, it was mentioned that meetings are being held regularly in teaching the various technical aspects.

Chair Myers would like to meet the staff in charge of the various aspects of Parks Planning and that will be working with the Commission.

7. Discuss and approve Council/Administrative Policy 90-3 (Wellness Policy) to add Section #20. (S. Barry)
Sue Barry, Recreation Supervisor, explained that she would like to incorporate the Play Aspect to the Wellness Policy. She explained the importance of play for kids. With the research she has done, play is essential to the growth of a child. Things have become so structured over time that kids are losing the art of being creative and use of their imagination.

 Motion to approve the addition of section #20 to Council/Administrative Policy 90-3.
Motioned: Rodrigues
Second: Brown
Ayes: 5
Noes: 0

8. Discuss and approve the NRPA/AARP Senior Walking Program. (S. Barry)
Chair Myers first learned about the Senior Walking Program from a recent convention she attended. At this convention, ten cities were previewed for this first annual Senior Walking Program. Chair Myers became very interested in this program and has put the City’s name to possibly get selected for this program. Recently, the City has been selected and now Sue Barry, Recreation Supervisor, will be spearheading this program during its 2nd year run.

This program runs for ten weeks and it’s geared towards people 50 years and up; however, it can be for all ages to participate. This program will consist of a kick off program and a closing ceremony.

Commissioner Hofstadt mentioned that this would be a great program to have walking groups formed and to draw seniors together. She also mentioned the possibility of having a place on the City website to allow participants to post their comments regarding their walk or any other issues they may be experiencing throughout this program.

Sue Barry came up with the name of “Silver Sneaker” for this program. The Commission liked the name presented.

 Motion to approve the NRPA/AARP Senior Walking Program
Motioned: Rodrigues
Second: Brown
Ayes: 5
Noes: 0

9. Election of officers. (K. De Silva)

 Motion to nominate Commissioner Hofstadt as Vice-Chair
Motioned: Rodrigues
Second: Brown
Ayes: 5
Noes: 0

10. Approve recommendation to City Council for the naming the CIP project # 522-52280 the Brentwood Senior Activity Center. (P. Scherff)

 Motion to approve the recommended name of Brentwood Senior Activity Center.
Motioned: Melloni
Second: Brown
Ayes: 5
Noes: 0

CITIZENS COMMENTS: NONE

STAFF COMMENTS
Poldina Scherff, Recreation Manager, requested for an additional Commissioner to be on the sub-committee relating to Concerts in the Park. Currently Commissioner Melloni is on the sub-committee. Commissioner Hofstadt volunteered to also be included in this sub-committee.

Poldina also mentioned that the new Senior Center is coming along nicely. She commented that this project has been one that she has learned a great deal about. With the various components it takes to see this project to its completion, she has gone through much trials and tribulations. She mentioned bids have gone out for various tasks and 14 jobs have been awarded. Unfortunately, 4 jobs still need to be re-bidded. She hopes that the cement pad will be poured in the next couple weeks depending on the weather conditions; however, the work that has been done so far looks good. Commissioner Hofstadt commented that she is surprised this project was not a job bidded out as a whole by a general contractor but instead done in pieces.

Ken De Silva, Landscape/Facilities Manager, mentioned that Ken Byrd, Inspector, is doing his best to close out as many jobs as he can before retiring on April 15th. Ken explained that this has been a frustrating process. It has been trying to work with other departments and personnel in getting certain things processed. Chair Myers voiced her concern about the Blue Goose Park and hopes that will be one that isn’t hung up.

Poldina Scherff remembered that Lunch with Bunny will also be taking place on March 15 with two seatings available. She inquired if anyone wanted to be the Bunny. This year, there will be a new suit and it would include a fan in the head of the costume.

COMMISSIONER COMMENTS
Commissioner Hofstadt mentioned she may not be available for the next meeting depending on the next date of the meeting.

Commissioner Rodrigues said he will be not continuing his seat as President of the National Recreation Park Association in the upcoming year. He may also be out for the next couple Parks & Recreation Commission meetings for health reasons. He inquired about when Lt. Hansen may be reporting back to the Commission about various activities that may be occurring in the City. Chair Myers remembered that he should be reporting back every three months.

REQUEST FOR FUTURE AGENDA ITEMS: NONE

ADJOURNMENT
Chair Myers adjourned the meeting at 8:59 pm.

City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445