CALL TO ORDER: Chairperson Brown called the meeting to order at 7:01 p.m.

ROLL CALL: Present were Chair Lanny Brown, Vice Chair Eileen Hofstadt and Commissioners Jan Melloni, Sandra Myers, and Ernie Rodrigues. Staff members present were Poldina Scherff, Recreation Manager; Roger Stromgren, Landscape/Facilities Manager; Sue Barry, Recreation Supervisor, Jackie Dwyer, Recreation Coordinator, and Edie Keller, Administrative Supervisor.

PRESENTATION(S): NONE

AGENDA REVIEW: NONE

CITIZEN COMMENTS: At 7:07p.m., Armand Alfred, a resident of Brentwood, advised the Commission that he has a hot dog cart business and would like to be involved in the Aquatic Center Concessions. Poldina Scherff, Recreation Manager, advised Mr. Alfred that we would keep his information for future consideration. In addition, she announced that the Aquatic Center Concession would service the pool and the public.

CONSENT CALENDAR:
1. Approve minutes of regular meeting of November 20, 2008.
2. Accept Recreation Division monthly report and Recreation Manager project status report. (P. Scherff)
3. Accept Parks Division monthly report. (B. Margesson)
4. Accept and file the City of Brentwood Park Maintenance Standards.

 Motion to approve items 1-4 of Consent calendar.
Motioned: Rodrigues
Second: Melloni
Ayes: 5
Noes: 0
Excused: 0
5. Approve staff recommendation for concession operations at the Brentwood Family Aquatic Complex concession stand. (S. Barry)
Sue Barry, Recreation Supervisor, presented her staff report and advised the Commission that we are satisfied with the current concessionaire, Ribeye Market, and that we would be extending the first right of refusal to them.

6. Discussion regarding the upcoming Spring 2009 Adult Coed Soccer League (B. Gary and J. Dwyer)
Jackie Dwyer, Recreation Coordinator, presented this staff report, and discussed in detail the difficulties that the soccer leagues have presented Parks and Recreation; specifically the physical and verbal altercations that occur between participants. The Commission inquired into the correctness of punishing all leagues for only a few chronic violators. Jackie pointed out that all participants are responsible for their team’s behavior. All participants have the option of going to the Appeals Board.

STAFF COMMENTS
Sue Barry, Recreation Supervisor advised the Commission that the City of Brentwood Sports Philosophy went to City Council. The Draft for field rentals was implemented and, for the most part, went smoothly with a few exceptions of some who did not meet deadlines or requirements. Most participants were pleased with the process.

Commissioner Rodrigues commented that he appreciates the staff’s efforts for sports programs and philosophies.

Roger Stromgren, Landscape/Facilities Manager, stated that the Code of Conduct goes farther than just hostility in the fields; it has caused the Police Department to be present even at meetings. He also advised the Commission that the new contracts for landscape maintenance were approved by City Council on December 9, 2008, and that the new companies will start work on January 1, 2009. They are American Civil Constructors for parks, East Bay Construction for LLD streetscape, Sycamore Landscaping for “R” areas, and West Coast Arborist for trees.

Edie Keller wished to thank Commissioner Jan Melloni for all of her hard work in the past 11 years.

Poldina Scherff, Recreation Manager, advised the Commission that Parks and Recreation had 10 items go to City Council for acceptance on December 9, 2008. Also, that the Youth Basketball program has been very successful. She also reminded the Commission of the Senior Activity Center Grand Opening on January 9, 2009, which will include the ribbon cutting, tours, and the Black and White Ball.

COMMISSIONER COMMENTS
Commissioner Myers inquired as to whether there was any recourse regarding C&D and MCE for failed performance? Roger Stromgren reported that C&D is being required to fix any failures, and MCE is writing a check for replacement.

Commissioner Myers inquired as to the status of Apple Hill Park. Roger Stromgren replied that the contract is in for legal review and that we expect the equipment to be delivered and installed in January.

Commissioner Myers inquired as to the status of Blue Goose Park. Roger Stromgren responded that the Community Development staff has reported that the water feature is fixed and that they are still working on the ADA compliance issue. Edie Keller, Administrative Supervisor, stated that we are hoping that it will go to a January City Council Meeting. In addition, Roger Stromgren advised the Commission that we will be accepting Topaz Park, as well, but leaving the fence up until houses are built around the park.

Commission Chair, Lanny Brown, inquired as to whether the shade structures at Mallard Park had been removed. Roger Stromgren advised the Commission “no”.

Commissioner Rodrigues advised the Commission that he has resigned from the State Board.

Commissioner Hofstadt wished to thank Jan Melloni, as well. She also gave praises to staff regarding King Park.

Chairperson Brown also extended his sincere thanks to Jan for all of her hard work with the Commission. If she requires anything for the Art Society, he extended his offer of assistance.

Commissioner Melloni thanked the Commission and staff. “It’s been a great experience and a pleasure getting to know everyone.”

REQUEST FOR FUTURE AGENDA ITEMS:
Commissioner Rodrigues advised the Commission that Len Bregman would like to add memorial bricks at Veteran’s Park to honor our lost soldiers.

ADJOURNMENT
Meeting was adjourned at 8:14 p.m.