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<Park and Rec Commission Minutes - November 17, 2011
Meeting Minutes
REGULAR MEETING
November 17, 2011 at 7 p.m.
Council Chambers
Brentwood, CA 94513

CALL TO ORDER: Chair Lind called the meeting to order at 7:00 p.m.

ROLL CALL: Present were Chair Blythe Lind, Vice Chair Alyssa Madden and Commissioners Sandra Myers, Bruce Mulder and Eileen Hofstadt. Staff members present were: Craig Bronzan, Director; Roger Stromgren, Park/Maintenance Manager; Poldina Scherff, Recreation Manager; Tammy Homan, Management Analyst; and Linda Stadlbauer, Administrative Assistant II.

PRESENTATION(S): NONE

CITIZEN COMMENTS: NONE

CONSENT CALENDAR:
1. Approve minutes of regular meeting of October 27, 2011.
2. Approve the BMX bike use schedule for 2012 at the Brentwood Skate Park. (P. Scherff/B. Gary)

 Motion to approve Item 2 of Consent.
Motion: Madden
Second: Myers
Ayes: 5
Noes: 0

 Motion to approve Item 1 of Consent.
Motion: Myers
Second: Mulder
Ayes: 4
Noes: 0
Abstain: 1

SCHEDULED MATTERS:
3. ACTION ITEM: Approve staff recommendation to City Council for approval of City of Brentwood Use of City Facilities and Programs and to allow the Director of Parks and Recreation to make changes as needed related to use. (P. Scherff/C. Bronzan)

 Motion to approve Item 3 of Scheduled Matters.
Motion: Hofstadt
Second: Mulder
Ayes: 4
Noes: 0
Abstain: 1

4. ACTION ITEM: Consider list of projects eligible for funding through the East Bay Regional Park District Measure WW Funds and make recommendation to City Council as to priority and timing of projects. (R. Stromgren)

Director Bronzan reminded the Commission that they were not voting on a final design of these projects at this meeting, but rather to proceed with staff’s recommendation for the top three projects and their projected cost.

 Motion to approve staff’s recommendation to City Council for approval of the requested funds from Measure WW Bond Funds to be distributed as follows: $250K for the Special Needs Playground at Veterans Park; $125K for the retrofitting of King Park; and $200K for the retrofitting of the bocce courts at Veterans Park.

Motion: Myers
Second: Hofstadt
Ayes: 5
Noes: 0

STAFF COMMENTS
Craig Bronzan reported that there are currently no agenda items for the December meeting, and that Commissioners will be updated one week before the scheduled meeting on whether the meeting will be cancelled. Commissioners agreed. He also advised the Commission that the projected moving dates for the Parks and Recreation Department to relocate to the Civic Center are December 17 and 18.

Poldina Scherff advised the Commission that the Christmas Tree Lighting Ceremony will be held on Friday, December 2 beginning at 6pm with music and refreshments, and finishing with the tree lighting at 7pm. This will take place at the Brentwood Senior Activity Center. She also advised the Commission that Item 7 of this meeting will be submitted to City Council for approval on December 13th. If passed, the first field user draft will take place on the next day, December 14th at 6pm. Commissioner Hofstadt volunteered to attend the draft meeting.

Roger Stromgren presented a slide show with the events of our Veterans Day Celebration at Veterans Park on Friday, November 11. He updated the Commission on the Orchard Park shade structure; they have been repaired and replaced in the park. Also, the Parks Department has been busy installing much needed lights at various locations around town, including along Neroly Road and at Rolling Hills Park.

Staff wished the Commission Happy Thanksgiving and safe holidays.

COMMISSIONER COMMENTS
Commissioners complimented staff for their hard work on these two agenda items, and wished all a happy Thanksgiving holiday.

REQUEST FOR FUTURE AGENDA ITEMS:
None

ADJOURNMENT
Meeting was adjourned at 8:40 p.m.

City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445