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Parks & Rec Commission Minutes - September 22, 2011
Meeting Minutes
REGULAR MEETING
September 22, 2011 at 7 p.m.
Council Chambers
Brentwood, CA 94513

CALL TO ORDER: Chair Lind called the meeting to order at 7:02 p.m.

ROLL CALL: Present were Chair Blythe Lind, Vice Chair Alyssa Madden and Commissioners Sandra Myers, Bruce Mulder and Eileen Hofstadt. Staff members present were: Roger Stromgren, Park/Maintenance Manager; Poldina Scherff, Recreation Manager; Tammy Homan, Management Analyst and Linda Stadlbauer, Administrative Assistant II.

PRESENTATION(S): NONE

CITIZEN COMMENTS: Speakers expressed their request for the Park and Recreation Commission to consider using available funds to refurbish the bocce courts at Veterans Park. Specifically, the need to; add shade structures over the courts, add oyster shell and fill in Court 3 to be used as a walkway, then add an additional court to complete the four fully functioning courts, adjust the height of the safety handles and to turn off the sprinklers on days that they play bocce. Other concerns were the need for more bathrooms at public parks.

CONSENT CALENDAR:
1. Approve minutes of regular meeting of July 28, 2011.

 Motion to approve Item 1 of Consent Calendar.
Motion: Hofstadt
Second: Madden
Ayes: 4
Noes: 0
Abstain: 1

2. Approve minutes of regular meeting of August 25, 2011.

 Motion to approve Item 2 of Consent Calendar.
Motion: Myers
Second: Mulder
Ayes: 4
Noes: 0
Abstain: 1

3. Accept Proclamation declaring Play Day as September 24, 2011.

 Motion to approve Item 3 of Consent Calendar.
Motion: Madden
Second: Myers
Ayes: 5
Noes: 0

SCHEDULED MATTERS:
4. ACTION ITEM: Approve Parks, Trails and Recreation Master Plan Annual Report for Fiscal Year 2010/11 and recommend moving this item forward to City Council for approval.
(T. Homan).
Tammy Homan pointed out a couple of the highlights in the Annual Report; there was a 20% increase in field rentals, and a 44% increase in picnic rentals. The Report will go to City Council for approval on October 11, so any corrections should be given to Tammy by September 27th.

 Motion to approve Item 4 of Scheduled Matters.
Motion: Hofstadt
Second: Madden
Ayes: 5
Noes: 0

5. DISCUSSION ITEM: Discussion and recommendation as to prioritizing Measure WW funds. (R. Stromgren)
Speaker Mike Parker requested that we use some available funds to build a small-dog park. Staff recommended that we bring a list of projects, with cost estimates, to the Commission for consideration and prioritization. These will be discussed at a Workshop to take place before the next Commission Meeting. The Commission agreed to that suggestion.

STAFF COMMENTS
Roger Stromgren updated the Commission on the status of the copper theft problem. Although it still occurs, it is less as the deterrent boxes are working well.

Poldina Scherff informed the Commission that the new Activities Guide is out, and our theme is trails. Our Annual Playday is this Saturday, September 24th, at Veterans Park from 2:00 p.m. to 4:00 p.m. The Free Food Fun Resource Fair sponsored by the Senior Club, is also on the 24th from 10:00 a.m. to 2:00 pm. The Aquatic Center is closed for recreation swim. City Council will be voting on the future of BMX at the Skate Park at the next meeting on the Tuesday, September 27th. The City Manager’s Reception will be on Wednesday, September 28th.

Tammy Homan reminded the Commission to have any suggestions for the Annual Report to her by Tuesday, September 27th.

COMMISSIONER COMMENTS
Commissioner Mulder reported that representatives from the City of Manteca came for a field trip to the City of Brentwood. They were very impressed with our Senior Activities Center, the Aquatic Center and Veterans Park.

Vice Chair Madden shared some comments from parents regarding the schedule of the flag football program. Also, she complimented our part-time staff in upholding our City policies out on the field. She inquired as to why Sk8Wars was cancelled, to which staff responded that there were no registrations.

Commissioner Hofstadt restated that she would really like to see actual price estimates for the Measure WW Fund Workshop, as that is crucial to prioritizing the list. She also proposed the possibility of using the $15K grant to Special Kids Foundation to start designing the universal playground that will go into Veterans Park. Staff will check into this.

Commissioner Myers commented that the Youth Commission Social was a great success, even though it was not as well attended as prior events. She inquired as to whether the Creekside Park camera had been vandalized, to which staff responded that it was just loose and we have since tightened it.

Chair Lind advised staff that there is a big rip in the shade structure at Orchard Park. Staff will investigate. She will be there for Playday on Saturday.

REQUEST FOR FUTURE AGENDA ITEMS:
None

ADJOURNMENT
Meeting was adjourned at 8:37 p.m.

City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445