CALL TO ORDER: Chairperson Rodrigues called the meeting to order at 7:03 p.m.

ROLL CALL: Present were Chair Ernie Rodrigues, Vice Chair Sandra Myers, and Commissioners Lanny Brown, Tom Jones, and Jan Melloni. Staff members present were Ken De Silva, Landscape/Facilities Manager; Poldina Scherff, Recreation Manager; Tammy Homan Administrative Supervisor; Sue Barry, Recreation Supervisor; and Tom Burt, Recreation Supervisor.

PRESENTATION:

A. Proclamation recognizing Delta Diablo Detachment 1155 of the Marine Corps for their participation in the dedication of Veterans Park on May 27, 2006. (E. Rodrigues)
Chair Rodrigues presented the Delta Diablo Detachment 115 with a Proclamation thanking them for their service to the community. Three representatives from the group accepted the Proclamation from the Chair.

AGENDA REVIEW: No changes or additions.

CITIZEN COMMENTS: None

CONSENT CALENDAR:

1. Approve minutes of regular meeting of October 26, 2006.
2. Accept Recreation Division monthly report and project status report. (P. Scherff)
3. Accept Parks Division monthly report. (B. Margesson)
4. Accept Arts Division monthly report. (R. Burr-Siegel)
• Item pulled by Commissioner Jones for discussion.
• Commissioner Jones wanted to know the involvement level of the Parks and Recreation Commission in regards to the Arts Commission. He wants to be involved in the Art in the park type events whenever possible.
• Poldina Scherff, Recreation Manager informed the group that the Parks and Recreation Commission is merely an advisory group and no actions can be taken from this Commission.
5. Accept CIP Project Status Reports. (K. De Silva)
6. Accept results of Ellis Associates audit of the Brentwood Family Aquatic Complex. (M. Kaiser)

Motion to approve items 1, 2, 3, 5, and 6.
Motioned: Brown
Second: Jones
Ayes: 4
Noes: 0
Abstain: 1 (Melloni)

Motion to approve item 4.
Motioned: Jones
Second: Myers
Ayes: 5
Noes: 0

SCHEDULED MATTERS:

7. DISCUSSION ITEM Update on Parks and Recreation Department Appeals Board Policy. (P. Scherff/T. Burt/S. Barry)
• Item pulled by Poldina Scherff.
• City Attorney has been contacted regarding this document and there are several areas which need further clarification.
• Item to be brought back at a later time.

8. ACTION ITEM Review and approve concept park plans for Pulte Homes’ Carmel Estates project, Subdivision #8311. (F. Errico)
Lisa Salazar with Pulte Homes gave a brief description of Carmel Estates, Subdivision #8311. It will consist of 106 units with a mix of homes in varying sizes for purchase to people of various economic backgrounds. It will be a semi-gated community.

Robert Mowat from Robert Mowat Associates introduced the schematics of the park. The park will be 1.71 acres, open space and trails. He proposed two plans for this particular park in hopes of incorporating the desires of the Commission. Mr. Mowat identified the differences between the two parks. One example being that one plan included a larger play area and another with less play amenities but larger picnic area. He informed the Commissioners that with any major changes, there could be a cost difference.

Vice Chair Myers likes the larger play area and its amenities; however, Commissioner Melloni would prepare a smaller player area to prevent vagrants from loitering in the park area. Commissioner Jones likes the educational aspect of the park. Commissioner Brown had a question about how the police would enter into a gated community to patrol the area. Ms. Salazar with Pulte Homes said the design is very similar to Summerset in which they will have their own clickers to gain access.

Public hearing:

Pat Satelo, resident and Friends of the Marsh Creek member, stated that this park could have been the jewel of the city if it wasn’t for the detention basin which will be an eye sore on this parcel. He pleaded with the Commission to get involved early on to plan any more future parks to avoid situations like this from happening again. He would have liked to see the detention basin away from the creek so that people maybe enjoy the creek.

Ann Littlejohn, resident and Friends of the Marsh Creek member, said she has heard that detention basins are discouraged but yet Brentwood still has them.

Joan Douglas, resident, Friends of the Marsh Creek member, and former Planning Commissioner, said this was an important issue when she was on the Planning Commission. She agrees with the points that have been brought up already and wishes the detention basin was away from the creek. She doesn’t feel that by trying to obscure this area with trees will do much good because it will take them awhile to grow.

It was with much discussion about how to handle matters regarding the detention basins and creek in the future. Vice Chair Myers would like others to know as well that she does not approve the location of the detention basin either.

Mr. Mowat asked the Commission for some direction in regards to developing this park.
Motion to approve Plan 1 as proposed (with knowledge of having a smaller play area).
Motioned: Brown
Second: Melloni
Ayes: 2
Noes: 3 (Jones, Myers, Rodrigues)

Motion to approve Plan 1 with changes to include; taking out the wall, expanding the children play area, having covered benched areas like Plan 2. Per Ken De Silva, the tops of the shade structure need to be of a steel nature and not wood.
Motioned: Myers
Second: Brown
Ayes: 4
Noes: 1 (Melloni)

9. DISCUSSION ITEM Discussion of revised Affiliated Organization and related athletic organization standards for use of facilities. (P. Scherff/T. Burt/S. Barry)
Sue Barry, Recreation Supervisor handed out a revised copy of the Affiliated Organization application. She explained some of the changes and explained that the form now should be a lot easier and user friendly than previously presented. Poldina mentioned that feedback came back from both a Commissioner and two entities.

Sue reviewed the forms and noted any changes which were made from the previous one. She explained the process of how they would be turned in and handled. Poldina noted that this form has already been reviewed and approved by the City Attorney therefore it would now need the approval of the Commission.

This item would not be approved tonight due to it being a discussion item and not an action item.

This item will be brought back at a later meeting for approval by the Commission and it will then to determined whether the application will be good for one or two years.

10. ACTION ITEM Approval of Veterans Memorial Rose Garden and Pavers Fundraising Layout Plan. (F. Errico)

Ken De Silva, Landscape/Facilities Manager, explained that the original location of this was to be near the bocce and horseshoe court but it turned out not being the ideal location. Mr. De Silva, Mr. Rodrigues, and some of the veterans went out to Veterans Park to look for a better location. They found an area in front to be of a better locale. Currently 13 bricks have been purchased and Mr. De Silva hopes to begin the first phase of this memorial later winter in which the City is working with Phil Abbey.

Motion to approve proposed plan.
Motioned: Brown
Second: Jones
Ayes: 5
Noes: 0

Chair Rodrigues requested a break at 9:01 p.m. Meeting commenced back to order at 9:06 p.m.

11. ACTION ITEM  Consideration of rescheduling Park & Recreation Commission retreat scheduled for November 18, 2006. (P. Scherff)

Due to unforeseen matters which came up, a new date is needed for this retreat. Ms. Scherff would like to reschedule this retreat in either January or February. Chair Rodrigues stressed the importance of having all commissioners attend.

Motion to approve the new date of January 20, 2007 9:00 am – 3:00 p.m. for retreat.
Motioned: Brown
Second: Jones
Ayes: 5
Noes: 0

12. ACTION ITEM Consideration of cancelling the December 21, 2006 regular meeting. (P. Scherff)

Commissioner Brown wanted to be sure it would be acceptable for item #9 to be approved at a later date. Ms. Scherff is okay with that. There are no other pressing issues which needed to be presented before the January meeting.

Motion to cancel the December meeting.
Motioned: Jones
Second: Brown
Ayes: 5
Noes: 0

13. ACTION ITEM Approve calendar of scheduled meetings for 2007. (T. Homan)

Motion to approve the scheduled calendar for 2007.
Motioned: Brown
Second: Jones
Ayes: 5
Noes: 0

CITIZENS COMMENTS: None

STAFF COMMENTS
Tammy Homan mentioned that the CPRS Conference will be held on March 7–10, 2007 in Sacramento. Commissioners Brown, Melloni, and Myers will not be attending this conference. Commissioner Jones is not yet sure at this time. Chair Rodrigues will be attendance at the conference as he will be inducted as the new president for California Association of Parks and Recreation Commissioners and Boards Members (CAPRCBM). Other Commissioners may be changing their schedules in hopes of attending this special event.

Poldina Scherff invited the Commissioners to attend the Breakfast with Santa on Saturday, December 9. She informed them that this year there will consist of five seatings instead of the 2 or 3 which they had previously. They will be having pancakes and a visit from Santa Claus as well. This is a very popular event and they will need many volunteers.

COMMISSIONER COMMENTS
Vice Chair Myers: She mentioned that she received a call from a resident in Granville Estates. She lives beside a developing park and often times she sees kids there drinking and loitering. The resident has called Brentwood Police Department but they are unable to enforce that area because the City has no jurisdiction there yet. Vice Chair Myers feels this is not fair and there should be a way to resolve this issue. Ken De Silva let them know that anything not accepted by the City would be private property and it would be the responsibility of the developer to have those area secured with either security guards or better lighting. It was suggested to the Commissioners that when we meet the new Police Chief, this can be a something we can ask him about. Commissioner Melloni suggested getting the parents of the kids involved if necessary.

Chair Rodrigues updated the group on his health condition and that he will be having a procedure done in January. In the meantime, he does get tired easily but is keeping a positive attitude. He also wishes the Commission and the Parks and Recreation Department well for the Thanksgiving and Christmas holidays.

REQUEST FOR FUTURE AGENDA ITEMS: None

ADJOURNMENT: Meeting was adjourned at 9:29 p.m.