CALL TO ORDER: Chairperson Brown called the meeting to order at 7:05 p.m.

ROLL CALL: Present were Chair Lanny Brown, Vice Chair Eileen Hofstadt, and Commissioners Sandra Myers, and Ernie Rodrigues. Commissioner Jan Melloni was excused. Staff members present were Craig Bronzan, Director; Poldina Scherff, Recreation Manager; Roger Stromgren; Landscape/Facilities Manager; Barry Margesson, Landscape/Facilities Supervisor; Sue Barry, Recreation Supervisor; Barbie Gary, Recreation Supervisor, and Tammy Homan, Management Analyst.

PRESENTATION(S): Barbie Gary presented three Certificates of Appreciation and checks to the volunteer groups who assisted with the 11th Annual Spring to Life Fun Run. They were the Brentwood Youth Commission, the Village Resource Center, and Liberty Union High School District Education Foundation.

AGENDA REVIEW: NONE

CITIZEN COMMENTS: NONE

CONSENT CALENDAR:
1. Approve minutes of regular meeting of June 26, 2008.
2. Accept Recreation Division monthly report and Recreation Manager project status report. (P. Scherff)
3. Accept Parks Division monthly report. (B. Margesson)

 Motion to approve consent calendar.
Motioned: Rodrigues
Second: Hofstadt
Ayes: 4
Noes: 0
Excused: 1 (Melloni)

SCHEDULED MATTERS:
4. Subcommittee to discuss their decisions regarding Apple Hill Park play structure design and request Commission to approve taking it forward to City Council for their approval. (B. Margesson)

George Jurgenson gave a powerpoint presentation of the “castle” structure that has been agreed on. He presented the main structure, as well as the addition features that were requested, including benches and panels under the structure. Other features were discussed, including a ring climber, spiral spinner, seesaw and stepping pads. The estimated budget is $98, 691.38. Mr. Jurgenson stressed that his company considers the encouragement of participation and self-confidence in children to be paramount to their mission. The Commissioners commented that a lot of thought was put into the design and congratulated him on his hard work. Discussion continued regarding the time line for demolition to installation, the longevity of the product, colors of structure and reliability of Columbia Cascade. Barry Margesson, Landscape/Facilities Supervisor, assured the Commission that the company has a very good reputation. The Commission also inquired as to the possibility of a perforated steel shade component. Mr. Jurgenson informed them that he would request an estimate from the company and present it to the Commission at a later date.
The Commission inquired as to the status of McClarren Park. Craig Bronzan, Director, informed them that Abey Arnold will be making that presentation at the next Parks and Recreation Commission Meeting.

5. Discuss and approve recommendation as to Summerset Park add-alternates. (C. Bronzan)

Craig Bronzan, Director, informed the Commission of the status of the plans for Summerset Park. The estimate of $2.288M is higher that the original estimate and presents the Commission with the task of prioritizing 10 add-alternatives. The add-alternatives with staff recommendation are:
#10 (last) – Sanitary sewer and manholes for future restroom: $31K
#9 -- Boulder variety; may be able to use Vineyards: $20K
#8 -- Turf transition to swale/install subdrain: $11K
#7 -- Horseshoe courts (not used a lot): $20K
#6 -- Seatwalls (can be added later): $20K
#5 -- Upper grassy slope, add “wildflowers plus”: $30K
#4 -- Small shade structures: $30K for 3 (@ $10K each)
#3 -- Large shade structures: $50K for 2 (@ $25K each)
#2 -- Par Course gym equipment: $25K
#1 -- Picnic tables and bbqs (12 tables and 2 bbqs): $24K

There was discussion amongst Commissioners with pros and cons of all the add-alternates. Although they liked staff choices, they requested that #2 be moved back to #3, and #8 be moved up to #6.

6. Update on Affiliation Code of Conduct and Park Standards. (S. Barry)

Sue Barry, Recreation Supervisor, presented the history of Code of Conduct development. Commissioners expressed concern that staff may be overenthusiastic and not properly trained in application of Code. Staff assured Commission that they are. There was also discussion as to whether the participants could just do one for all activities and possibly do it online to save resources. Staff advised Commission that this is not possible from City of Brentwood’s legal standpoint and that each activity much also be separately signed on paper.

STAFF COMMENTS
Poldina Scherff, Recreation Manager, reminded all that the Starry Nights Concerts are almost over. Our first Play Day will be July 25 from 4-6pm before the concert. August 22 will be the last concert. Opening Day for EDYSL will be next Saturday, July 26, and complimented Barry Margesson on the great condition of the fields. The Senior Center construction is moving right along.

Craig Bronzan congratulated Roger Stromgren on his new position and informed the Commission that he will be attending the Parks and Recreation Commission Meetings from now on.

Tammy Homan, Management Analyst, congratulated Roger, as well.

Sue Barry, Recreation Supervisor, advised the Commission that the new program, Silver Sneakers, is a great success with 79 participants!

Roger Stromgren, Landscape/Facilities Manager, thanked staff and Commissioners and that he is happy to be here. He is looking forward to his new duties.

COMMISSIONER COMMENTS
Commissioner Myers inquired about the water feature at Cloud Park/Rainbows End. She is concerned that the button does not work consistently. Barry Margesson responded that the button switch may just need to be replaced and he will check into it. Commissioner Myers also inquired as to the opening date for Blue Goose Park. Barry Margesson and Craig Bronzan responded that there are still outstanding issues with the park and that Lennar Homes is under no deadline to open the park at this point. It will be fenced in and maintained by them indefinitely. Commissioner Myers congratulated Sue Barry on the successful program, Silver Sneakers.

Commissioner Rodrigues thanked the City staff for taking care of the squirrel problem at Summerset Park. He also expressed concern that Commissioner Melloni has been unable to attend the last four meetings.

Craig Bronzan ended the meeting with an update that there are burrowing owls at Caboose Park and that both Palomino and Appaloosa Parks were accepted by City Council the previous night.

REQUEST FOR FUTURE AGENDA ITEMS: NONE

ADJOURNMENT
Meeting was adjourned at 8:30 p.m.