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Meeting Date: September 10, 2002

Subject/Title: Approval to Amend the Professional Services Agreement with Watry Design, Inc., for the Downtown Parking Study

Submitted by: Gina Rozenski, Redevelopment Analyst

Approved by: John Stevenson, Executive Director

Authorize Executive Director to amend a Professional Services Agreement with Watry Design, Inc., for additional services for the Downtown Parking Study, in an amount not to exceed $21,800.00 

On April 9, 2002, the Executive Director approved a Professional Services Agreement with Watry Design, Inc., to conduct the Downtown Parking Study in the amount of $35,500. The scope of services included two design alternates for parking structures, along with construction cost estimates and financial feasibility analysis, interviews and meetings with Agency and Planning Commission members, staff, and for presentations. 

The Agency and Planning Commission, in a joint workshop on July 23, 2002, identified two preferred design alternatives for a parking structure. Both alternatives include retail on the first floor, speed ramp design, and diagonal, flat-surface parking. Watry Design prepared the construction cost opinions for the preferred alternatives, using moment frame construction. The cost opinions, financing alternatives, and financial feasibility analyses were presented to the Redevelopment Subcommittee on August 8. Due to projected financial shortfalls for the preferred alternatives, the Subcommittee commissioned an expanded scope of services from Watry Design. 

The expanded scope includes preparation of parking structure designs, cost opinions and financial feasibility analyses for the preferred design alternatives and for an inclined ramp design alternative, but using sheer wall construction rather than the more expensive moment frame construction. 

As reported in the staff report requesting the approval of the first scope of work with Watry Design, the proposed initial scope was an appropriate level of investigation at that time. We expected that while proceeding with the parking study, there would be subsequent questions for Watry as it relates to parking structures, construction, cost opinions, designs and financial feasibilities. This has now occurred with the request from the Redevelopment Subcommittee for an expanded scope on the initial study. 

Staff anticipates that a secondary study may be conducted in the near future to assist the Agency in selecting one site over another site and to determine in-lieu parking fees. A request for funding a secondary study will be brought to the Agency when appropriate. 

The proposed amended agreement with Watry Design, in an amount not to exceed $21,800, for expansion of the initial Downtown Parking Study scope is budgeted in the 2002-2003 Downtown Administration Fund 301, and will be funded by the Agency’s Tax Allocation Bond Proceeds. 

Attachment: First Amendment to Professional Services Agreement
Exhibit B


The Agreement entitled “Agreement for Professional Consultant Services of Watry Design, Inc.” made on April 9, 2002 between the Redevelopment Agency of the City of Brentwood (“Agency”) and Watry Design, Inc. (“Consultant”) is hereby amended as follows.

Section 1. Section 1 of the Agreement is amended to read:

“The scope of services to be performed by CONSULTANT under this Agreement is for a professional parking feasibility study as described in Exhibit “A” and Exhibit “B”.”

Section 2. Section 4 of the Agreement is amended to read:

“The services to be performed under this Agreement shall commence with the first meeting with staff and shall continue until all authorized work is approved by the Agency. All such services shall be provided in the time and manner specified by and subject to the direction of the Agency through its staff.”

Section 3. Section 5 of the Agreement is amended to read:

“Payment shall be made by AGENCY only for services rendered and upon submission of a payment request and AGENCY approval of the work performed. The AGENCY shall pay the CONSULTANT by task or by rates as shown in Exhibit “A” and Exhibit “B” and for the hours actually performed by the CONSULTANT in an amount not to exceed $57,300.00.”

Section 4. Exhibit B, Scope of Additional Services and Fees, is hereby attached and made a part of the Agreement.

Section 5. Except as amended by this First Amendment to the Agreement, this Agreement shall remain in full force and effect.

This Amendment is executed on September 11, 2002.


______________________________ ____________________________
John Stevenson, Executive Director Michelle Wendler, Principal 


Karen Diaz, Agency Secretary

Exhibit “B”

(Scope of Services)
City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
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